Proposal Coordinator - Private/Public

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)
Employment Type: Full-time, benefits eligible

About the Company

Join Richard, Purpose Builders: Where Your Impact Matters. At Richard, we're not just another construction company – we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

• Culture-First Approach: People and innovation over bottom line
• Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers
• Rapid Growth: Be part of a company doubling in size while maintaining quality
• Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth
• Direct Impact: Your ideas shape our projects and company direction
• Innovation Freedom: Be at the forefront of construction technology and sustainable practices

At Richard, you're not just a number – you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

About the Role

The Private/Public Sector Coordinator supports the planning, development, organization, production, and submission of proposals for Richard Group. This role works closely with Business Development, Marketing, Estimating, Operations, Safety, Quality Control, design partners, JV/Mentor-Protégé partners, and subcontractors to ensure each proposal is compliant, complete, professionally produced, and submitted on time. The Private/Public Sector Coordinator is responsible for helping manage the proposal process from solicitation review through final submission.

This position is highly deadline-driven and requires strong organizational skills, attention to detail, and the ability to manage multiple pursuits at once.

Responsibilities

• Maintain proposal schedules, calendars, compliance matrices, and action trackers
• Review solicitations, amendments, and proposal instructions
• Organize proposal kickoff materials and attend internal kickoff/pre-bid meetings
• Track required forms, attachments, resumes, project sheets, and certifications
• Coordinate with Capture, Marketing, Estimating, Operations, Safety, QC, and executive leadership
• Draft, edit, proofread, and format proposal content
• Maintain proposal folders and proposal library materials
• Track questions, RFIs, clarifications, amendments, and deadlines
• Support color team reviews and final compliance checks
• Prepare final submission files, PDFs, bookmarks, tabs, labels, and upload packages
• Verify that proposals are submitted before the deadline
• Maintain lessons learned and post-submission records

Requirements

• 2–5 years of proposal coordination, marketing coordination, bid coordination, or support experience
• Experience supporting construction proposals, design-build proposals, or public/private sector bids
• Strong Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint skills
• Strong writing, editing, proofreading, and formatting skills
• Ability to read and interpret solicitation instructions
• Strong organizational skills and ability to manage multiple deadlines
• High attention to detail
• Ability to collaborate with technical staff and translate input into clear proposal language

Preferred Qualifications

• Experience supporting small business participation plans or subcontracting plans

Benefits

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• Bonus program where employees at all levels are engaged in the financial and operational performance of the business
• Company 401(k) matching contributions
• Parental leave policy
• Fully covered transportation costs, including parking and train fares
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)
• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company
• Access to mentorship, regular skills-based training, and leadership development programs

Pay

Pay Range: $70,000.00–$95,000.00. The base salary range for this position as of posting is Richard’s good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.