Proposal Coordinator II

We’re looking for a proposal coordinator to support pursuit efforts as part of our Central Marketing Services Team in our Greenwood Village, CO, office. Central Marketing Services is a growing and transforming team that embraces out-of-the-box thinking to bring the latest in marketing, design, and proposal techniques to Merrick. Our team is at the cutting edge of marketing and creative, not just within the A/E/C industry, and encompasses both the proposal/business development lifecycle and the marketing/communications function. We value new ideas and the ability to translate them into proposals and other documents, prioritizing continuous learning to drive excellence.

Our inclusive team values collaboration and believes it creates the best deliverables. The proposal team is integrated with the marketing team, working together to support each other, balance workloads, share ideas, and develop skills. You’ll interact with your peers on the marketing team daily, working across all of Merrick’s business units to ensure you’re supported, learning new things, and advancing in your career. We offer a hybrid schedule with remote and in-office days, along with flexibility to meet both your needs and the company’s needs. Occasionally, work outside of Monday through Friday, 8am to 5pm, is required due to proposal deadlines, but we provide flexibility to balance work and life.

About the Role

The proposal coordinator will work with BD leaders and capture managers to create winning proposal content and implement the win strategy while coordinating multiple projects. You’ll think critically about proposal documents and evaluate how effectively the win strategy is communicated. This role involves writing, editing, and proofreading; researching internal documents for proposals, project descriptions, and resumes; maintaining the Customer Relationship Management (CRM) database; and using PC-based software, including advanced skills in Adobe InDesign and Microsoft Word, as well as competency in Excel, PowerPoint, and Adobe Acrobat.

Responsibilities

• Develop effective and competitive proposal concepts, optimizing written and graphic content while ensuring accuracy and quality.
• Write, edit, and proofread proposals, statements of qualifications, resumes, and project descriptions in compliance with requirements, schedules, and budgets.
• Maintain CRM and uphold company branding standards.
• Coordinate with graphic artists for proposal graphics.
• Prepare for and participate in kickoff meetings and strategy sessions.
• Coordinate with external teammates and lead proposal review meetings.
• Research and maintain the marketing database.
• Work in a fast-paced environment while managing multiple projects and deadlines.

Requirements

• Bachelor’s degree in business, business management, marketing, English, journalism, communications, or a related field (preferred).
• Experience in the architecture/engineering industry (preferred).
• Three (3) years of experience as a proposal coordinator (preferred).
• Strong skills in writing, editing, and proofreading.
• Experience with Adobe InDesign.
• Proficiency with PC-based software, including advanced skills in Microsoft Word.
• Competency in Excel, PowerPoint, and Adobe Acrobat.
• Experience with aec360 or CRM (a plus).
• US Citizenship required for client projects.
• Writing samples/portfolio may be required if selected for an interview.

Skills

• Excellent organizational skills and attention to detail.
• Ability to work effectively in teams with diverse personalities.
• Self-motivated, able to take initiative, and work independently.
• Reliable and able to carry projects through to successful completion.
• Flexibility to manage multiple contributors with varying schedules.
• Ability to perform well under deadline pressure.
• Excellent communication skills and adaptability to different working styles.
• Energetic, enthusiastic about the sales process, and willing to learn and try new things.

Benefits

• Employee Stock Ownership Account (for eligible U.S. employees).
• Robust Employee Referral Program.
• Annual performance and compensation reviews.
• Professional Training and Development.
• Employee Recognition Awards.
• Peer Mentor Program.
• Health insurance, dental, and vision coverage.
• 401(k) retirement plan.
• Paid time off (PTO).