Proposal Coordinator

About the role

At McFarland Johnson (MJ), we’re a 100% employee-owned firm with 80 years of commitment to delivering innovative planning, engineering design, environmental services, technology and construction solutions that make a lasting impact in the communities we serve. We’re looking for a Proposal Specialist to join our growing Marketing team in Concord, NH (preferred location) and open to Portsmouth and Portland. This is more than just a job – it’s a chance to shape your career, grow alongside a collaborative team, and help design the future of infrastructure solutions across the country. Why join us? Career growth: accelerate your professional career with opportunities to lead, learn, and expand your expertise. Collaborative culture: work alongside multidisciplinary teams that thrive on creativity, support, and teamwork. Employee ownership: as a 100% ESOP, your contributions directly shape our shared success – you own your future.

Responsibilities

• Proposal Development and Management: Collaborate with project managers and technical staff to create compelling, compliant proposals. Oversee the proposal process from start to finish, including tracking opportunities, creating timelines, assigning tasks, and ensuring progress.
• Research and Content Creation: Conduct research and write, edit, design, and produce winning proposals, qualification packages and award submissions for A/E/C industry projects.
• Graphic Design: Utilize visually appealing graphics to simplify complex ideas and enhance comprehension.
• Presentation Development: Create PowerPoint presentations for interviews, public meetings, and professional conferences.
• Database Management: Collaborate with Marketing team in maintenance and upkeep of CRM database.
• General Support: Assist with administrative and business development functions, as needed.
• AI Utilization: Collaborate with the team in the implementation and use of AI applications for improved quality and efficiency.

Qualifications

• Educational Background: Bachelor’s degree in English, Communications, Marketing, or a related field preferred.
• Professional Experience: 1-5 years in proposal development role.
• Industry Knowledge: Experience in the Architecture/Engineering/Construction industry or professional consulting firms is a plus.

Skills

• Communication Skills: Exceptional writing, proofreading, and verbal communication abilities.
• Technical Proficiency: Skilled in InDesign and PowerPoint; practiced in implementing and/or interest in utilizing AI tools; overall familiarity with Adobe Creative Suite, MS Office Suite and CRM/database management.
• Time Management: Able to manage multiple deadlines and prioritize tasks accordingly, ensuring quality projects are completed on time.
• Attention to Detail: Skilled in proofreading and editing content, ensuring accuracy, consistency, and compliance with MJ's style guide and client requirements.
• Ability to Work Both Independently and Collaboratively: A flexible team player with a strong work ethic; proactive in research, skills development, and seeing projects to their completion.

Benefits & Perks

• Competitive base salary with performance-based incentive payment plan/bonus structure.
• Comprehensive benefits package, including medical, dental, vision coverage.
• Generous Paid Time Off, including Parental Leave.
• Company funded ESOP + 401(k) employer match.
• Ongoing technical training and professional development opportunities.