Proposal Coordinator

About the role

BioMed Research Administration offers a collaborative, results‑focused environment where staff partner with departmental colleagues to provide comprehensive research support. The Proposal Coordinator provides administrative pre‑award services to Division of Biology and Medicine investigators across a portfolio of federal, state, industry, and foundation‑funded research grants and contracts. Under the general supervision of the Assistant Director, Pre‑Award Services, this role guides investigators through the application process to ensure proposals are high‑quality, submitted on schedule, and adhere to federal, state, and institutional regulations, policies, and procedures.

Responsibilities

• Provide administrative pre‑award services to investigators across a diverse portfolio of research grants and contracts.
• Guide investigators through the proposal development process to ensure high‑quality, timely submissions.
• Ensure compliance with federal, state, and institutional regulations, policies, and procedures.
• Serve as a trusted resource for researchers seeking funding for scientific, training, and career‑development projects.

Qualifications

• Bachelor’s degree.
• 2–4 years of related experience, preferably in research administration.
• Experience with proposal preparation for federal and non‑federal grants (desired).
• Familiarity with Huron grants management systems or similar (preferred).
• Knowledge of eRA Commons, Research.gov, Grants.gov, and ProposalCentral (preferred).
• Experience working with grants in higher education or non‑profit institutions (preferred).
• Or an equivalent combination of education and experience.

Competencies

• Exceptional planning, organizing, and critical thinking skills.
• Ability to manage high‑volume, deadline‑driven priorities.
• Excellent interpersonal and customer service skills.
• Adaptability to research administration software platforms.
• Strategic issue resolution and timely decision‑making.
• Ability to interpret policies and act independently in a complex regulatory/legal/fiscal environment.
• Proven track record of navigating complex environments and balancing the needs of a multifaceted stakeholder group.

Schedule

Full‑time, 37.5 scheduled weekly hours. Position is hybrid.

Additional Information

Grade: 9. Worker type: Employee (Regular). Recruiting start date: September 9 2026. Position is not eligible for visa sponsorship.