Proposal Coordinator

About the role

The Proposal Coordinator is responsible for creating visually engaging and strategically aligned proposals for projects valued between $500,000 and over $100 million. The coordinator translates technical information into client-focused RFP/Q responses. This role owns proposal production from kickoff through final submission and oversees 3–5 pursuits at a time.

Essential Functions

• Organize proposal schedules, contributor assignments, deliverables, and submission requirements across multiple pursuits.
• Create proposal layouts in Adobe InDesign to produce polished, visually appealing, compliant submissions.
• Translate complex technical information into clear, client-centered communications using graphic design and storytelling.
• Emphasize win themes, differentiators, and client priorities while adhering to brand voice and maintaining consistency.
• Edit and refine proposal content for clarity, readability, and overall impact.
• Incorporate feedback and balance contributor requests with schedule commitments and submission requirements.
• Prepare interview slide decks, printed materials, and other pursuit-related collateral.
• Manage assets, content libraries, resumes, and project profiles to support efficient pursuit processes and knowledge sharing.
• Create and update qualification packages, case studies, and other project marketing materials.
• Utilize approved tools and technology to streamline workflows.
• Provide marketing support beyond pursuits when necessary.

Requirements

• Education and Qualifications:
  • 3–5+ years of experience in proposal coordination, marketing, communications, graphic design, or a related field; AEC industry experience preferred.
  • Bachelor's degree in marketing, communications, business, graphic design, or related field.
  • Proficiency in Adobe InDesign; experience with Photoshop, Illustrator, CC Libraries, and related design tools required.
  • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, SharePoint, Lists, and the broader suite of Office 365 apps.
  • Experience using OpenAsset, Shred.ai, and AI-assisted tools, with the ability to distinguish between generic content and meaningful, persuasive writing that advances pursuit strategy and resonates with clients.
  • Strong graphic design skills with the ability to translate complex information into clear, compelling layouts.
  • Excellent written and verbal communication skills, including editing, content refinement, and the ability to give and receive feedback constructively.
  • Demonstrated ability to produce high-quality proposal deliverables while managing multiple priorities, shifting deadlines, and competing requests.
  • Ability to balance established brand standards, boilerplate, and messaging with creativity and innovation.
  • Strong organization, critical thinking, resourcefulness, and clear communication.
  • Collaborative, relationship-focused mindset with the ability to build trust and productive working relationships across teams.
  • Highly organized, meticulous, adaptable, and able to exercise sound judgment in a demanding environment.
  • Demonstrated ownership, initiative, and accountability with the ability to proactively solve problems, follow through on commitments, and drive work forward with minimal oversight.

Work Environment

This is a full-time in-person role based in our Fort Collins office.

What We Offer

• Employee Stock Ownership Plan (ESOP)
• Open Paid Leave Program and paid parental leave
• Mileage reimbursement program
• Cell phone reimbursement
• Flexible benefits including medical, dental, and vision insurance
• 401(k) match
• Competitive compensation, cash bonuses, spot-bonuses

About Us

Across the Front Range, clients choose to work with us based on the relationships and projects we build, and the unmatched client experience we deliver. As a 100% employee-owned company, we are all-in on every project. Our culture of ownership drives us to create buildings of distinction and relationships that last. For us, excellence is non-negotiable and it’s why so many of our projects are from repeat customers.

Core Values

• Driven to Build

Salary

Range of $70,000 to $90,000 annually. Salary is commensurate with technical skills and experience. Anticipated application deadline 7/15/2026.