Proposal Coordinator

Key Responsibilities

• Cook up all administrative aspects of proposal development, including document formatting, version control, compliance checks, and final production.
• Maintain and monitor proposal schedules and calendars to ensure all deadlines are met.
• Aid Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink, Red, Gold).
• Create and manage proposal outlines, compliance matrices, and content templates based on RFP requirements.
• Collect, edit, and integrate input from subject matter experts (SMEs), subcontractors, and internal stakeholders.
• Ensure proposals adhere to customer instructions, company standards, and branding guidelines.
• Track and manage data calls, past performance inputs, resumes, and other proposal content.
• Aid in maintaining the proposal content library and ensuring materials are current and compliant.
• Coordinate proposal production, including submission via electronic portals or hardcopy if required.
• Support post-submission activities such as final archiving, lessons learned sessions, and debrief preparations.

Requirements

• Bachelor’s degree in English, Communications, Business, or a related field; or equivalent work experience.
• 3+ years of experience in proposal coordination or development, preferably in a federal contracting environment.
• Strong understanding of the federal RFP process, including FAR and DFARS requirements.
• Exceptional attention to detail, organizational, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Teams.
• Ability to work independently and as part of a collaborative team under tight deadlines.
• Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience managing proposals using shared document libraries and collaboration tools.
• Familiarity with version control and document formatting best practices in a proposal environment.
• Exposure to proposal development methodologies (e.g., Shipley) is a plus.
• APMP certification or similar proposal training is desirable.

Qualifications

• Fast-paced, deadline-driven environment.
• Occasional extended hours or weekend work to meet proposal deadlines.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Tuition and Professional Development Assistance
• Parking/Travel Reimbursement (metropolitan areas)