Proposal Assistant

About the Company

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. Founded in 1946 by William F. Traylor, the firm is known for taking on—and succeeding with—extremely challenging projects. The company’s mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of its team members and providing limitless opportunity for personal and professional growth in a close-knit and collaborative organization.

Core Values:

• Safety: Committed to providing a safe work environment as the top priority.
• People: Talented team as the greatest asset; opportunity, performance rewards, and a positive, balanced work environment.
• Innovation: Ability to engineer creative solutions to overcome any obstacle.
• Ethics: Honest and ethical in all business dealings.
• Communication: Encourages open and honest communication throughout the organization.
• Community: Adds value to the industry and the communities in which it works.

About the Role

The Proposal Assistant supports the development and submission of compliant and compelling proposals, qualifications, and interview materials for heavy civil construction pursuits. This role involves assisting with document preparation, gathering and organizing information, maintaining proposal resources, and supporting proposal-related research and production activities. Working under the guidance of proposal team members, the Proposal Assistant collaborates with business development, estimating, operations, and other subject-matter experts while developing foundational knowledge of Traylor’s business, the heavy civil construction industry, and the proposal development process.

Responsibilities

• Assist with reviewing RFQs, RFPs, and bid documents to identify basic requirements, forms, deadlines, and submission instructions.
• Complete assigned proposal tasks within established schedules and communicate progress, questions, or potential delays to proposal team members.
• Gather project descriptions, resumes, photographs, and other information requested by proposal team members.
• Perform routine quality-control reviews for spelling, grammar, formatting, consistency, completeness, and adherence to company standards.
• Maintain and update proposal databases, project information, resumes, boilerplate content, and supporting resources to ensure information remains current and organized.
• Support pursuit interviews by assisting with presentation materials, meeting preparation, rehearsals, and logistics.
• Manage assigned tasks, prioritize routine responsibilities, and meet established deadlines.
• Collaborate effectively with internal teams, seek guidance when appropriate, and incorporate feedback into assigned work.
• Develop knowledge of Traylor’s projects, capabilities, markets, clients, and proposal processes.
• Perform additional duties as assigned.
• Travel may be required for meetings, site visits, training, and company events.

Requirements

• Bachelor’s Degree in Marketing, English, Business, Communications, or related field.
• Up to three years of experience in the heavy civil construction or engineering industry is preferred but not required.

Skills

• Strong organizational skills and attention to detail.
• Ability to manage assigned tasks and meet deadlines in a fast-paced environment.
• Strong writing, proofreading, and communication skills.
• Ability to follow instructions, established processes, and document standards.
• Ability to gather, organize, and maintain accurate information.
• Strong interpersonal skills and ability to work with individuals at all levels of the organization.
• Initiative, adaptability, and willingness to learn.
• Basic research and problem-solving skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and related Microsoft 365 applications.
• Adobe Acrobat experience preferred; familiarity with InDesign or other Adobe Creative Cloud tools is a plus.
• Proficiency in graphic design is preferred but not required.

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 20 lbs.
• Must be able to talk, listen, and speak clearly on the telephone.
• Requires sedentary work that involves walking or standing some of the time and routine keyboard operations.