Proposal and Sales Enablement Specialist

About the role

This is a direct hire position 100% on site in Irvine for the first year, and hybrid on site afterwards. Salary is up to $120k/year + commission.

Responsibilities

• Support the manager in bid response and RFP responses using InDesign for traditional work and MS Office/Adobe for new acquisitions.
• Collect info, budgets, timelines, resources, etc. as part of responses between engineering and sales teams.
• Lead the full lifecycle of proposal development for public-sector RFP/RFQ responses.
• Write, edit, and refine clear, compelling, and compliant proposal content.
• Ensure submissions are accurate, high-quality, and delivered on deadline.
• Manage timelines, formatting, compliance requirements, and submission logistics.
• Collaborate with stakeholders to align proposals with broader sales objectives.
• Design infographics and visuals that simplify complex concepts and data.
• Develop clean, professional layouts using Adobe InDesign and related tools.
• Manage and maintain a centralized library of reusable proposal content.
• Build and maintain a centralized library of reusable proposal content.
• Coordinate inputs across teams to ensure cohesive and complete deliverables.
• Lead the creation of executive-level slide decks for RFP/RFQ interviews and presentations.
• Coordinate across teams to ensure messaging consistency and impact.
• Partners with marketing to support broader sales materials and branding.
• Build strong, productive relationships across internal teams.

Requirements

• 1-2+ years of hands-on experience with Adobe InDesign and graphic design tools.
• Strong writing, editing, and attention-to-detail skills.
• Able to manage multiple deadlines in a fast-paced environment.

Preferred

• Experience responding to municipal or public-sector RFPs/RFQs.
• Background in consulting environments.
• Exposure to or experience with systems integration work.

Qualifications

• Strong visual design skills.
• Structured, process-driven thinking.
• Comfortable translating complex ideas into clear, compelling narratives.
• Thrives in collaborative, deadline-driven environments.