Proposal Admin

Position Summary

New River Electrical Corporation is seeking a detail-oriented and organized Proposal Administrator to support the preparation, development, and submission of high-quality proposals. This position plays a key role in coordinating administrative aspects of proposal responses, ensuring compliance with client requirements and internal processes.

Duties/Responsibilities

• Cook up and support all administrative aspects of proposal development and submission from opportunity intake, through proposal development (using various proposal templates and materials), to proposal acceptance or rejection by the customer.
• Review RFPs (Requests for Proposals), RFIs (Requests for Information), and RFQs (Requests for Qualifications) to identify and summarize requirements.
• Maintain proposal schedules, calendars, and deadlines, ensuring timely delivery of proposal components.
• Create, collate, format, proofread, and edit proposal documents to ensure accuracy, consistency, clarity, and compliance with guidelines.
• Maintain accurate records of proposals, including versions, approvals, and final submissions.
• Collaborate with technical writers, subject matter experts, and other stakeholders in Operations to compile proposal materials.
• Upload, organize, and manage proposal documentation using file-sharing platforms or content management systems such as Egnyte and Unanet.
• Track proposal status through its lifecycle and follow up on required documents, certifications, and signatures.
• Aid in the development and maintenance of proposal templates, past performance data, and resumes.
• Afford support to post-submission activities such as lessons learned reviews, document archiving, and reporting.

Qualifications

• Associate or bachelor’s degree in business administration, Communications, English, or related field (or equivalent experience).
• 2+ years of experience in proposal support, administrative, or project coordination role.
• Experience with proposal software/tools (e.g., SharePoint, Salesforce, GovWin, Unanet, RFPIO) is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Familiarity with the RFP/proposal process, preferably in the Utility sector.
• Excellent attention to detail with the ability to spot inconsistencies or ambiguities in proposal documents.
• Strong organizational skills that reflect the ability to work on multiple projects simultaneously, prioritize multiple tasks seamlessly, manage time, and meet tight deadlines.
• Outstanding written and verbal communication skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders including staff, and external professionals.
• Excellent analytical thinking skills and problem-solving abilities.
• Resourceful team-player, yet with the ability to effectively work independently.