Property Warehouse Specialist

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities for career growth, and a culture of innovation that embraces adaptability, collaboration, technical excellence, and people in partnership.

About the role

MITRE’s Finance Business Operations is seeking a detail-oriented and proactive Property Warehouse Specialist to join our team. The ideal candidate will possess experience with government property, with a willingness to assist in required processes to ensure we maintain MITRE’s approved property system. You will report to the Government Property Lead Supervisor and will serve as a trusted business partner with internal customers. The role will be a hybrid position working 4 days a week in person on our Bedford, MA campus.

Responsibilities

• SharePoint Management: Maintain oversight of the Property Management SharePoint site, ensuring accuracy and proper file organization.
• Contract Code Administration: Generate and manage contract codes, maintaining an up-to-date contract code listing.
• Equipment Disposition: Execute the equipment disposition process at the warehouse, including overseeing the wiping of hard drives.
• Excess Equipment Sales: Obtain bids for the sale of excess equipment stored at the warehouse.
• Donations Management: Oversee and execute the donation process for excess equipment to not-for-profit organizations.
• Tax Reporting: Generate and submit tax reports to the Tax Department in alignment with the yearly reporting schedule.
• Ticket Processing: Manage and process property-related tickets through the Zendesk Ticket system.
• Training and Administration: Train receivers and serve as a receiving administrator within MITRE’s Source-to-Pay system.
• PCard Review: Conduct weekly reviews of PCard purchases for equipment, ensuring all items are properly recorded in MITRE’s Property system.
• Audit Compliance: Maintain a working understanding of internal and external audit requirements, including those from Sponsors, DCAA, and DCMA.
• Conflict Resolution: Escalate conflicts related to terms and conditions to management when necessary, ensuring timely resolution.
• Independent Judgment: Exercise independent judgment within defined practices and policies, focusing on clear communication and effective relationship management.
• Relationship Building: Demonstrate strong relationship-building skills at multiple levels, fostering collaboration with both internal and external customers through verbal and written communication.

Requirements

• Typically requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.
• This position requires the ability to lift and carry up to 50 pounds on a regular basis as part of the disposition/donate process in the warehouse operations.
• Strong organizational skills with a keen eye for detail.
• Ability to work independently and make decisions within established guidelines.
• Excellent verbal and written communication skills.
• Experience with SharePoint, Zendesk, and property management systems is a plus.
• Familiarity with audit requirements and compliance standards (e.g., DCAA, DCMA) is preferred.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• A collaborative mindset with the ability to build and maintain relationships across diverse teams.
• Must be eligible to obtain and maintain a Secret U.S Government issued Security Clearance. Per the U.S. Government’s eligibility requirements, you must be a U.S Citizen to be considered for a security clearance.
• This position requires a minimum of 4 days a week on site.

Preferred Qualifications

• Active Secret Security Clearance.
• Proven experience and proficiency with property management tracking systems, ensuring accurate record-keeping and compliance.
• Expertise in property plant clearance reporting, including the ability to manage and execute related processes effectively.
• Hands-on experience with Deltek Costpoint financial systems, with a focus on property and asset management.
• Proficiency in using Ivalua Source-to-Pay solutions for procurement and property-related workflows.
• Familiarity with Sponsor Annual Reporting requirements, including the ability to meet deadlines and ensure compliance.
• Experience managing contract awards and closeouts, with a strong understanding of associated processes and documentation.
• Ability to exercise independent judgment and consistently meet deadlines in a dynamic, fast-paced organizational environment.
• Demonstrated flexibility and adaptability to prioritize tasks and manage competing demands in an ever-changing environment.
• Strong multitasking skills, with the ability to handle multiple concurrent work streams while maintaining high-quality output and attention to detail.

Pay

Salary compensation range and midpoint: $72,400 - $90,500 - $108,600

Schedule

This position requires a minimum of 4 days a week on site at our Bedford, MA campus.

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, a Secret clearance.