Property Support Assistant (Temporary/Part-Time)

Duties And Responsibilities

• Task 1: New Equipment Identification & Decal Coordination
  • Identify new equipment delivered to NIAMS locations.
  • Verify that new items correspond with purchase or delivery documentation.
  • Determine which items require NIH property decals based on established guidelines.
  • Cook with the PAO regarding tagging and documentation requirements.
• Task 2: Surplus Processing & Documentation Support
  • Conduct on-site reviews of rooms, labs, and storage areas to identify items eligible for surplus.
  • Compile and submit accurate lists of surplus ready items to the PAO.
  • Prepare and attach surplus documentation—including tags, forms, and required labels—to the physical property.
  • Cook coordinate staging and readiness of equipment for NIH surplus pickup.
• Task 3: Missing Equipment Search & Inventory Resolution
  • Aid the PAO in locating property flagged as missing during inventory cycles.
  • Perform physical walkthroughs of assigned locations to verify the existence and placement of equipment.
  • Engage with staff to determine whether property has been moved, reassigned, loaned, or relocated.
  • Document findings and provide updated information to the PAO to support inventory correction and accountability.

DELIVERABLES

• Weekly Equipment Activity Report to include new equipment identified, items requiring decals, surplus inventory lists, missing items found or pending.
• Surplus Documentation Packets (as needed) to include completed surplus forms, attached tags and identifiers, inventory updates related to removal.
• Monthly Inventory Status Summary to include progress in locating missing items, outstanding discrepancies, recommendations for improving property tracking processes.

Work Environment And Physical Requirements

• Work is performed on-site across NIH Bethesda Campus facilities.
• Requires frequent walking between buildings, labs, and offices.
• Ability to lift and move small to mid-sized equipment as needed.
• Regular, consistent on-site presence is required.