Property Manager Condos

About the role

A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm. At the core of it all, our talented employees are what make us stand out above the rest. While we perform as a top-tier property management company, we strongly emphasize our close-knit, family-owned foundation. Professional growth is encouraged through a commitment to educational advancement and opportunities to learn from industry thought leaders. We create a sought-after community atmosphere by recognizing and celebrating those who go above and beyond. And above all else – we always put our team members first. We are seeking a Condominium Portfolio Manager in the Hingham area. Previous condominium management and experience with condominium boards are required.

Responsibilities

• Overall accountability for on-site property operations, including administration, financial management, maintenance/repair, and capital projects.
• Ensures efficient operation of condominium communities within established guidelines.
• Provides superior customer service to residents, condominium owners/board members.
• Fiscal responsibility and cost management, including monitoring expenses and overtime.
• Responsibility for drafting both operating and capital budgets, as well as supporting reserve/capital needs planning following both company and client guidelines.
• Keeping the Board/Board President informed of significant operational, financial, maintenance, and resident matters.
• Prepares monthly board packages, attends monthly meetings, and completes requested action items between board meetings.
• Works with subcontractors to maintain the properties.
• Supervision and management of on-site staff, including setting expectations, monitoring performance, and coordinating coverage.
• Responds to resident requests in a timely, efficient, and courteous manner.
• Effectively utilizes all company software (Vantaca) for storage, processing work orders, vendor contracts, meeting minutes, board packages, unit owner communication, as well as software for invoice processing.
• Regular physical inspections of the property, with responsibility for identifying issues, creating or assigning work items, and following them through to completion.

Requirements

• Excellent resident relations skills
• Understanding of condo documents and association by-laws
• Strong communication skills, both verbal and written
• Proven leadership skills & ability to take initiative
• Superior judgment and decision-making skills
• 3 - 5 + years of experience in condominium management
• A bachelor's degree in a related field preferred
• Experience with Vantaca preferred

Benefits

• Sign-on Bonus
• Paid Vacation, Holidays, PTO/Personal leave.
• 401(k) plan
• Health, Vision, and Dental Insurance.
• Life Insurance, Short- & Long-Term Disability.
• Flex spending accounts & Transportation expense accounts
• Opportunity for professional growth and development.