Property Manager

Essential Functions

• Directly supervising and training office support staff, including Assistant Property Manager and Administrative Assistants
• Preparing annual budgets (please see annual budget instruction section)
• Enforcing project leases and other governing documents (CC&R’s, REA’s, OEA’s, etc.)
• Ensuring landlord compliance to all governmental and non-governmental laws which affect the property
• Invoicing and collecting all charges outlined under the leases or other property documents which govern the property
• Informing ownership of incidents which may affect the property and influence, the owner’s decision-making process (e.g., new projects in the trade area, road closures, tenant bankruptcies, etc.)
• Negotiating and documenting, with the direct approval of the Vice President, select lease renewals, and, if applicable, new leases
• Reviewing and approving annual Common Area Maintenance Reconciliations
• Reviewing draft lease abstracts completed by lease administration team
• Recommending and preparing bids for ownership review on capital projects
• Serving in an advisory role for property Merchants Association and Marketing if required
• Supervising Specialty Leasing program if required
• Ensuring that tenant issues and concerns are being responded to in a timely manner
• Completing monthly cash flow forecasts and operating reports
• Collecting rents and other charges
• Ensuring the compliance of tenants to lease requirements
• Carrying out regular property inspections
• Ensuring that vacant suites are in lease-ready condition
• Coordinating schedule as tenants move in and move out
• Reviewing tenant gross sales information

Competencies

• Successful for their tenants and in the operation of their properties;
• Enthusiastically dedicated to the fact that all of their efforts are in one-way or another productive of benefits;
• Understanding of the fact that in order to be effective they must devote their attention to a continuing flow of major and minor situations;
• Adaptability to frustration from details, even though these troublesome decisions may be assigned to others within the division;
• Possessed with a clean concept of essential accounting procedures, and although they may not be personally involved in the day-to-day processes, creates the framework and evaluates the results;
• Able to maintain office records and files, which are available for ready reference;
• Adaptable to change or improvements that will enhance the economy, efficiency and productiveness of every aspect of management performance;
• Able to direct the efficient and productive performance of each of their employees and/or the coordination of members of other areas of the division;
• Self-disciplined to the point that they are unruffled by annoyances or disappointments which they accept as integral parts of their professional activities;
• Cheerful toward the owner/partners, employees, tenants and all others who come in contact with them in the conduct of business;
• Pleasantly uncompromising when it comes to matters of established policy;
• Diplomatic and their lines of communication are always open;
• Prompt to respond to all inquiries and makes certain their organization is always available to handle emergencies;
• Integrity, honest and capable
• An innovator and creator, uses their unique talents and skills to insure maximum income and minimum expenses consistent with the long-term economic and physical welfare of properties entrusted to their care.

Required Education and Experience

• 4-year College Degree
• Preferred 3-5 years’ Retail/Commercial Property Management Experience

Vestar is an equal opportunity employer.

Eligibility

• Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Vestar.