Property Manager

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes Overview (which could be About the role), Responsibilities, Qualifications, Total Rewards (Benefits), Company Overview (maybe About the role?), but we need to map. We must not repeat job title as heading. No Job ID. Remove boilerplate like EEO, legal, etc. Also remove duplicated lines. We need to preserve all substantive information. Let's extract sections: - Overview: "Overall, the Property Manager is responsible for all facets of the property(s) in his/her portfolio (approximately 1.6 million sq. ft), and s/he has a responsibility to ensure the property is managed according to The RMR Group’s established procedures. All staff who report to the Property Manager must follow all established guidelines, procedures, and budgets as well. The Property Manager should also have a general knowledge of all building operating systems." That's about the role. Could be "About the role". We'll use

About the role

with paragraphs. - Responsibilities: The list under "Responsibilities" includes many bullet-like sentences. We need to format as

• for any list of duties/requirements/benefits. So we can create a
  with each bullet as
  • . The responsibilities are grouped under subheadings: Building Operations, Tenant Construction Process Coordinate..., Building Management Office Procedures, Financial. We can treat each bullet as list item, maybe preserve subheadings? But we must not create extra headings unless they have content. Could keep subheadings as plain text inside
  • or as . Probably better to keep as part of
  • text. We need to preserve all substantive info, not invent. Let's list responsibilities: Building Operations: - Maintain and develop written standard operating procedures for building operations. - Ensure that mechanical/electrical system maintenance is being performed. - Life Safety issues including proper training of building staff and a written record of all testing and alarm activations. - Follow Risk Management guidelines as defined by The RMR Group’s Director of Risk Management. - Ensure that tenant services are provided according to all lease documents. - Oversee all construction/tenant improvements (including proper documentation). - Oversee all contracts/vendors (including proper documentation). - Implement energy management program and monitor utility usage. - Supervise, train and motivate building staff. - Interface with brokerage agent. - Work with the Area Director to establish tenant relations and retention programs that are well planned and measurable. - Build and foster tenant relationships through frequent, in-person interactions. - Assist Area Director with the negotiation of lease renewals, extensions and expansions, and resolve issues with existing tenants. - Develop orderly system for lease, vendor and project files. Tenant Construction Process Coordinate: - Coordinate all construction work and its impact on the property. - Review and approve all construction documents and specifications. - Attend or designate an attendee to all construction meetings. - Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out. - Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence. - Maintain a full set of as-built building drawings and specifications. - Set-up and close-out Job Cost process. Building Management Office Procedures: - Ensure efficient, courteous and professional day-to-day operation of the management office which includes: - Authorization processes - Correspondence and filing systems - Purchase of goods and services - General office operating procedures - Receivables/income/expense - Service/Maintenance requests - Specifications and bidding process - Tenant servicing/relations Financial: - Responsible for all aspects of the financial stability of the property including maintaining budgets, yields, and the following: - Budget-to-actual reports - Accruals - Review of recurring charges/miscellaneous billings/AP approval. - Review of rent roll for accuracy. - Interaction with accounting. - Monthly Asset Report/Monthly Reforecast. - Budget preparation. - Capital Planning and oversight of building improvements. - Job-cost system organization. We need to preserve all. Could flatten into a single list, but maybe better to keep subheadings as part of list items? The instruction: Use
    • for any list of duties/requirements/benefits. It doesn't forbid having headings inside list items. Could keep subheadings as plain text before list, but that would be not a list. Safer: create a
      with each bullet as
      • , and include the subheading as part of the
      • text (maybe preceded by a dash). That preserves content. Now Qualifications: The section "Qualifications" includes bullet-like sentences. We'll create

        Qualifications

        with
        • . List qualifications: - Bachelor’s degree – Preferred course of study Business Administration, Real Estate or Accounting. - Four to eight years’ experience in commercial real estate. - RPA or CPM designations a plus. - Broker’s License preferred. - Salesperson's License required. - Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications. - Previous supervisory experience. - Strong communication skills, both verbal and written, are essential. - Excellent client service orientation. - Exceptional organizational skills. - Ability to work in a fast-paced, collaborative and results driven environment. - Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications. (duplicate line; we should not duplicate. Remove duplicate.) - Will be required to perform off site duties through the use of a personal vehicle. - Must have a valid driver’s license. - If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment. We need to remove duplicate line about proficiency. Now Benefits: The section "Total Rewards" lists benefits. We'll create

          Benefits

          with
          • . List: - Health Insurance - Dental Insurance - Vision Insurance - Life & Disability Insurance - Health Savings Account (HSA) & Flexible Spending Plans (FSA) - 401(k) Plan with Employer Match - Holidays, Vacation & Sick Time - Parental Leave - Tuition Assistance - Matching Gift Program - Wide Array of Voluntary, Employee-Paid Benefits to choose from including Critical Illness & Accident Insurance, Identity Theft Protection & Pet Insurance We should not include eligibility statement? It says "Employees who work at least 21 hours per week are eligible to participate in The RMR Group’s benefits plans, including:" That's part of benefits intro; we could include as a paragraph before list. But we can incorporate as part of

            before

            . The instruction: Use

            for prose. So we can have a

            explaining eligibility, then

            for list. Now Pay and Schedule: Not present. So we should not include those headings. Skills: Not explicitly a separate section; but qualifications include skills. Could we create a Skills section? The instruction: include a section ONLY when the posting has real, specific content for it. There's no explicit "Skills" heading, but we could treat some qualifications as skills. However better to not create a Skills section if not explicitly present. We'll omit. About the role: we have Overview. Could also include Company Overview? That's more about the company, not the role. Might be considered "About the role"? Probably not. We'll keep only Overview as About the role. We must not include boilerplate like EEO, legal, etc. Remove duplicated lines. Now produce HTML fragment:

            About the role

            Overall, the Property Manager is responsible for all facets of the property(s) in his/her portfolio (approximately 1.6 million sq. ft), and s/he has a responsibility to ensure the property is managed according to The RMR Group’s established procedures. All staff who report to the Property Manager must follow all established guidelines, procedures, and budgets as well. The Property Manager should also have a general knowledge of all building operating systems.

            Responsibilities

            • Maintain and develop written standard operating procedures for building operations.
            • Ensure that mechanical/electrical system maintenance is being performed.
            • Life Safety issues including proper training of building staff and a written record of all testing and alarm activations.
            • Follow Risk Management guidelines as defined by The RMR Group’s Director of Risk Management.
            • Ensure that tenant services are provided according to all lease documents.
            • Oversee all construction/tenant improvements (including proper documentation).
            • Oversee all contracts/vendors (including proper documentation).
            • Implement energy management program and monitor utility usage.
            • Supervise, train and motivate building staff.
            • Interface with brokerage agent.
            • Work with the Area Director to establish tenant relations and retention programs that are well planned and measurable.
            • Build and foster tenant relationships through frequent, in-person interactions.
            • Assist Area Director with the negotiation of lease renewals, extensions and expansions, and resolve issues with existing tenants.
            • Develop orderly system for lease, vendor and project files.
            • Coordinate all construction work and its impact on the property.
            • Review and approve all construction documents and specifications.
            • Attend or designate an attendee to all construction meetings.
            • Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out.
            • Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence.
            • Maintain a full set of as-built building drawings and specifications.
            • Set-up and close-out Job Cost process.
            • Ensure efficient, courteous and professional day-to-day operation of the management office which includes: Authorization processes, Correspondence and filing systems, Purchase of goods and services, General office operating procedures, Receivables/income/expense, Service/Maintenance requests, Specifications and bidding process, Tenant servicing/relations.
            • Responsible for all aspects of the financial stability of the property including maintaining budgets, yields, and the following: Budget-to-actual reports, Accruals, Review of recurring charges/miscellaneous billings/AP approval, Review of rent roll for accuracy, Interaction with accounting, Monthly Asset Report/Monthly Reforecast, Budget preparation, Capital Planning and oversight of building improvements, Job-cost system organization.

            Qualifications

            • Bachelor’s degree – Preferred course of study Business Administration, Real Estate or Accounting.
            • Four to eight years’ experience in commercial real estate.
            • RPA or CPM designations a plus.
            • Broker’s License preferred.
            • Salesperson's License required.
            • Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
            • Previous supervisory experience.
            • Strong communication skills, both verbal and written, are essential.
            • Excellent client service orientation.
            • Exceptional organizational skills.
            • Ability to work in a fast-paced, collaborative and results driven environment.
            • Will be required to perform off site duties through the use of a personal vehicle.
            • Must have a valid driver’s license.
            • If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.