Property Manager

About the role

The Property Manager oversees the management of properties to increase their value through strategic planning and execution.

Responsibilities

• Develop and maintain an in-depth understanding of the property, including its physical condition, mechanical systems, and structural integrity.
• Oversee daily activities such as accounting timelines, ensuring the accuracy of new tenant set-ups, coding and data entry of payables, work order timelines, and tenant service.
• Serve as the primary point of contact for the on-site property team, ensuring that all internal tasks and projects are completed on time.
• Maintain and update files for each property, including information on buildings, utilities, contractors, contracts, emergency procedures, property insurance, and other operational necessities.
• Prepare and maintain annual budgets, business/leasing assumptions, CAM reconciliations, and quarterly reports.
• Review and reconcile operating statements and aged receivables on a regular basis, addressing discrepancies as necessary.
• Track and manage property budgets to ensure financial obligations are met.
• Develop and implement a tenant relations program, managing tenant complaints and resolving issues professionally and promptly.
• Compose and send tenant correspondence and property memorandums.
• Administer tenants' and landlords' compliance with lease terms and handle defaults according to company policies and procedures.
• Inspect properties weekly and monthly for maintenance needs and tenant compliance.
• Keep certificate of insurance documents up to date for all tenant and vendor contractors.
• Investigate accidents, vandalism, and property damage, writing and submitting reports to Corporate Risk Management, and discussing insurance issues with appropriate personnel.
• Contract with vendors for property operations, including landscaping, HVAC, parking lot sweeping, storm drain cleaning, electrical, plumbing, trash, and other services.
• Obtain bids for capital jobs and tenant improvements, preparing spending approval forms and contracts as needed.
• Manage capital and tenant improvement projects, including general contractor oversight, obtaining labor and material releases, and posting notices of non-responsibility.
• Perform move-in and move-out inspections, completing related paperwork for security deposit refunds or closing out tenant accounts.
• Communicate and prepare space for turnover, including janitorial, painting, carpet, utility changes, and ordering park-specific signage.
• Maintain lease rollover records and track pending transactions and follow-up items.
• Utilize company procedures and tracking methods to meet internal audit requirements.
• Type correspondence, leases, reports, memos, and other documents, copy, distribute, and file them accurately and timely.
• Maintain tenant and vendor files, ensuring good record-keeping and following up with written notifications.
• Review and correct A/P vouchers for accuracy and completeness on a weekly basis.
• Print and distribute monthly Lease Status reports and other departmental reports.
• Maintain key and lock distribution to tenant suites.
• Additional duties and special projects as assigned.

Requirements

• A minimum of five years’ property management experience in commercial/office and/or industrial settings, with experience in property maintenance, tenant improvements, tenant complaints, vendor contracts, lease administration, and enforcement.
• Knowledge of real estate law, finance, accounting practices, and procedures.
• Strong ability to read and interpret lease documents.
• Proficient computer skills, including Microsoft Office and property management software systems (Yardi experience preferred).
• Excellent written and oral communication skills.
• Organized, detail-oriented, and capable of multitasking.
• Good customer service skills when interacting with tenants, vendors, and others.
• Dependable, reliable, cooperative, and able to work in a team-oriented environment.
• A positive attitude and cheerful disposition.

Skills

• Property management experience in commercial/office and/or industrial settings.
• Knowledge of real estate law, finance, and accounting practices.
• Ability to read and interpret lease documents.
• Proficiency in Microsoft Office and property management software systems (Yardi experience preferred).
• Strong written and oral communication skills.
• Organizational and detail-oriented abilities.
• Customer service skills.
• Dependability and reliability.
• Positive attitude and teamwork.

Benefits

Schnitzer Properties offers a comprehensive benefits package, including medical, dental, vision, 401(k), and FSA options, as well as vacation, sick, and holiday pay. The company is committed to equal opportunity employment and does not discriminate based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or any other protected class. Travel to assigned properties may be required.