Property Manager

About the role

Responsible for the effective management of the Property/Real Estate Area. Manage general administration, legal agreements, financial procedures, creating and monitoring budgets, maintenance and renovations of leased and/or owned off-campus properties in excess of 500,000 square feet.

Responsibilities

• Review work performed by staff to ensure accuracy.
• Accounts Payable and Accounts Receivable for all off site leased properties.
• Scheduled and unscheduled maintenance based on responsibilities specified in each lease by using the Property Management Service Request Line and software program.
• Coordinate moves, furniture, files, cleaning, security, medical waste, HVAC contracts, etc.
• Insurance and other responsibilities per each lease are met and up to date.
• Proper rent and operating expense distribution between multiple departments based on square footage used.
• Create and manage lease agreements.
• Determine the type of agreement necessary based on the parties involved.
• Draft and review lease documents for accuracy and submit to legal for review before acquiring signatures.
• Abstract leases for distribution among the necessary departments (Client, Finance, Legal, etc.).
• Track rent increases, terminations, renewals etc.
• Track Notices as required in leases.
• Compute operating expenses where applicable.
• Manage outside vendors.
• Acquire multiple quotations/estimates to ensure price competitiveness, fair and equal comparisons.
• Manage work throughput and expenses related to all contractors and subcontractors.
• Coordinate and oversee renovations i.e. tenant fit outs, aesthetic upgrades and major construction projects on all leased properties.
• Ensure proper documents are created and submitted for approval; i.e. ICRA, ILSM, Risk Assessments, Project Approval Forms, A-N Estimates, Project Scopes, etc.
• Work with tenant to determine scope of work and gather estimates for budget submission process.
• Oversee work to ensure accuracy, timeliness and as little interruption to practice's operation as possible.
• Review floor plans, specifications, furniture and other documents for accuracy before approval of work.
• Create budgets, reports, financial spreadsheets, and monthly roll up reports relative to all leased properties.
• Monitor expense reports.
• Gather information to submit monthly operation reports.
• Report includes rent paid, rent collected, summary of ongoing renovation projects, total square footage leased, vacant, and occupied.
• Submit property management budgets.
• Explain budget variances.
• Submit rent, operating expense financials for several departments for budget purposes.

Requirements

• Experience: 3-5 years experience, basic knowledge building automation systems, basic knowledge of building mechanical systems
• Education: Associate's degree preferred

Benefits

• Medical, dental, and vision coverage starting the first of the month after hire, plus wellness programs and mental health support
• 403(b) retirement plan with employer match, pension, and life and disability insurance
• Tuition reimbursement toward advanced degrees and specialty certifications
• Generous paid time off, fitness discounts, and free on-site parking

Pay

Pay Range: $29.00 to $47.91 Based On Experience