Property Manager
Kilroy Realty Corporation · San Diego, CA · 1 mo ago
On-siteManagement$96k–$114k/yrFull-time
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate. Must not create sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. The posting includes "What We Offer" with base pay range, bonus, benefits. So we can have Pay section (base pay range) and Benefits section (health, wellness, retirement, etc). Also maybe a Schedule? Not mentioned. So no Schedule.
We need sections: About the role (maybe "About The Opportunity" maps to About the role). Responsibilities (Summary Of Responsibilities and subpoints). Requirements (Opportunity Requirements). Qualifications (maybe includes certification, degree, experience). Skills (maybe proficiency with financial concepts, computer literate, etc). Could combine but we need to follow instruction: use headings for those categories if content exists. We should not create empty sections.
We need to parse the posting and extract content.
Let's extract:
About The Opportunity: paragraph describing role: direct responsibility of physical operations and administrative property management support for Asset Manager for One Paseo Retail. Reports to Asset Manager.
Opportunity Requirements: bullet-like sentences: Well organized with attention to detail; follow through with assignments; must possess good verbal and written skills and be able to communicate effectively with employees, tenants, vendors, contractors, etc. Must be proficient with financial concepts and applications. Must be self-directed, motivated and logical in problem solving. Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA), a college degree is highly preferred. Must have experience in preparing financial reports, monthly variance reports, operating budgets, CAM reconciliations' and be computer literate. Minimum of 5 years in management of office or industrial commercial real estate required.
Summary Of Responsibilities: includes many responsibilities under headings: Team Management, Operations, Financial, Tenant Relations, Risk Management, Construction Management, Miscellaneous.
We need to output as
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate. Must not create sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. The posting includes "What We Offer" with base pay range, bonus, benefits. So we can have Pay section (base pay range) and Benefits section (health, wellness, retirement, etc). Also maybe a Schedule? Not mentioned. So no Schedule.
We need sections: About the role (maybe "About The Opportunity" maps to About the role). Responsibilities (Summary Of Responsibilities and subpoints). Requirements (Opportunity Requirements). Qualifications (maybe includes certification, degree, experience). Skills (maybe proficiency with financial concepts, computer literate, etc). Could combine but we need to follow instruction: use headings for those categories if content exists. We should not create empty sections.
We need to parse the posting and extract content.
Let's extract:
About The Opportunity: paragraph describing role: direct responsibility of physical operations and administrative property management support for Asset Manager for One Paseo Retail. Reports to Asset Manager.
Opportunity Requirements: bullet-like sentences: Well organized with attention to detail; follow through with assignments; must possess good verbal and written skills and be able to communicate effectively with employees, tenants, vendors, contractors, etc. Must be proficient with financial concepts and applications. Must be self-directed, motivated and logical in problem solving. Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA), a college degree is highly preferred. Must have experience in preparing financial reports, monthly variance reports, operating budgets, CAM reconciliations' and be computer literate. Minimum of 5 years in management of office or industrial commercial real estate required.
Summary Of Responsibilities: includes many responsibilities under headings: Team Management, Operations, Financial, Tenant Relations, Risk Management, Construction Management, Miscellaneous.
We need to output as - for any list of duties/requirements/benefits. So we can turn each bullet into
- . For prose sections we use
.
We need to avoid repeating job title as heading. No mention of job title in posting.
We need to remove boilerplate: cookie/navigation/legal/EEO etc. Not present.
We need to preserve all substantive info.
We'll create sections:
About the role
This position entails the direct responsibility of the physical operations and administrative property management support for the Asset Manager responsible for One Paseo Retail. This position reports to the Asset Manager.
Requirements
- Well organized with attention to detail; follow through with assignments
- Must possess good verbal and written skills and be able to communicate effectively with employees, tenants, vendors, contractors, etc.
- Must be proficient with financial concepts and applications
- Must be self-directed, motivated and logical in problem solving
- Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA); a college degree is highly preferred
- Must have experience in preparing financial reports, monthly variance reports, operating budgets, CAM reconciliations and be computer literate
- Minimum of 5 years in management of office or industrial commercial real estate required
We could also have Qualifications section overlapping with Requirements but maybe we separate: Qualifications could include certification, degree, experience. But we already captured those. To avoid duplication, maybe we keep Requirements as above and not create Qualifications.
Skills: Could include communication, financial proficiency, problem solving, computer literacy, etc. But we already have those in Requirements. Might be redundant. Better to have Skills separate: maybe list skills like verbal/written communication, financial concepts, problem solving, computer literacy, etc. But we must not invent or summarize away detail; we can extract from posting. The posting includes: "must possess good verbal and written skills and be able to communicate effectively", "must be proficient with financial concepts and applications", "must be self-directed, motivated and logical in problem solving", "must be computer literate". So we can put those under Skills.
But we already used those in Requirements. However the instruction says: "Prefer a few substantive sections over many thin ones." So we could combine Requirements and Skills into one section? But they ask to use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid having both Requirements and Skills if content exists. However we risk duplication. Perhaps we can split: Requirements: experience, certification, degree, years. Skills: communication, financial proficiency, problem solving, computer literacy. That seems reasonable.
Let's extract:
Requirements (experience/qualification):
- Minimum of 5 years in management of office or industrial commercial real estate required.
- Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA)
- A college degree is highly preferred
Skills:
- Well organized with attention to detail; follow through with assignments
- Must possess good verbal and written skills and be able to communicate effectively with employees, tenants, vendors, contractors, etc.
- Must be proficient with financial concepts and applications
- Must be self-directed, motivated and logical in problem solving
- Must have experience in preparing financial reports, monthly variance reports, operating budgets, CAM reconciliations and be computer literate
But note "experience in preparing financial reports..." is more of a requirement but could be skill. We'll keep it under Skills.
Now Responsibilities: we need to list all responsibilities under headings? The instruction: Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. So under Responsibilities we can have a
with each duty as - . We could also keep subheadings inside? Not required. We'll just list all responsibilities as
- items.
We need to preserve all substantive information; we must not lose any detail. So we need to capture each responsibility bullet from the posting.
Let's extract responsibilities from the posting:
Under Summary Of Responsibilities:
Team Management:
- Lead a team of property management professionals, providing guidance, coaching, and support to maximize and manage their performance and professional growth.
- Collaborate with cross-functional teams, including but not limited to leasing, maintenance, accounting, construction, studio, risk management, marketing, and legal departments, to ensure seamless operations and effective communication.
- Ensure Senior PM/Asset Manager are looped in accordingly and that urgent matters/incidents are brought to upper management’s attention immediately.
- Foster a positive and inclusive work environment, promoting teamwork, open communications, and a customer-centric approach.
- Host regular staff and one and one meetings to ensure the operational performance of the team and portfolio are being met.
- Ensure that direct reports are completing timecards accurately, and per policy.
- Coordinate team schedules, industry events, and vacation to ensure that adequate AM team coverage is provided at all times (both during (retail) business hours and after hours).
- Coordinate and manage team coverage during peak seasons and as needed.
Operations:
- Regularly inspect exterior and interior building common areas to ensure that the buildings' cleanliness is adequate, and grounds are maintained in a first-class marketable condition.
- Consult with outside vendors regarding their expected performance and monitor vendor contracts for compliance.
- Administer and bid service contracts (support portfolio and regional level bidding), manage, and oversee vendor performance to ensure compliance and high-quality service.
- Work closely with engineering staff to ensure proper repair and maintenance of building systems, and the oversite of the Angus work order system.
- Ensure that Security Post Orders, and ERP are current.
- Ensure that the Operations Staff is proficient with emergency procedures including performing simulations, as well as other delegated assignments.
- Conduct emergency drills and coordinate with tenants’ emergency processes and drills.
- Actively manage parking operations, if applicable.
- Attend annual property inspections with Regional/Chief Engineer, take detailed notes and work with Chief Engineer to complete repairs / improvements in a timely manner and budget for items as necessary.
- Maintain relevant building operations, tenant files and correspondence within Sharepoint and YDM.
- Responsible for the review and completion of Abstracts, Stacking plans, Options and Encumbrances, Sublease and Tenant Occupancy reports to ensure accuracy.
Financial:
- Monitor accounts receivables closely to ensure timely payment of all monies due and input comments in accounts receivable action log.
- Ensure lates fees are applied and default notices are completed accordingly.
- Review monthly accrual and financial package prepared by Operations Accountant for accuracy.
- Coordinate with Revenue Accounting and construction teams on tenant move-ins and lease commencements to submit the appropriate revenue recognition support and dates.
- Develop and manage property budget, including revenue projections, operating expenses, and capital expenditures.
- Timely completion of Quarterly variance reports as required.
- Monitor financial statements, and re-forecasts, making strategic recommendations to improve the financial performance of the assets.
- Responsible for the completion of monthly accounting reports, including but not limited to: Commercial Billing Report, Tenancy Schedule and Occupancy Review.
- Monitor and submit job cost accruals as requested by construction accounting.
- Review annual CAM estimates, mid-year adjustments and reconciliations for accuracy.
- Ensure letters are sent out as required per tenant leases and maintain physical and electronic records of each.
- Responsible for reviewing and approving vendor invoices. Includes follow-up on any outstanding invoices or incorrect billings and resolving discrepancies in a timely manner.
- Responsible for the review and completion of the monthly and quarterly sales report to ensure accuracy.
Tenant Relations:
- Coordinate tenant moves and sub-tenant moves.
- Perform all lease administration including adjustments to rent, billing, percentage rent calculations and credit requests, square footage adjustment forms, and other necessary functions related to lease compliance.
- Participate in tenant lease renewal process, expansion process and vacant space marketing programs.
- Establish a working relationship with the tenants.
- Maintain liaison through regular meetings, site visits, email, and telephone calls.
- Meet all new tenants prior to occupancy.
- Keep Senior PM/Asset Manager appraised of issues that may arise.
Risk Management:
- Work with Asset Management, Security, Insurance and Accounting teams in responding to emergency situations.
- Responsibilities include communication with Asset Management and Crisis Management Team (CMT), review incident reports to ensure accuracy per policy and maintaining accurate and up to date records.
Construction Management:
- Participate in Tenant/Building improvements via meeting attendance and coordination of parties involved.
- Represent asset management in retail and office space build-out(s) and ensure that Tenant(s) and the KRC construction team understand the work letter fully.
- Push completion dates for timely occupancy and operation.
Miscellaneous:
- When and if the need arises, the Property Manager will be expected to devote extra time to building operations, retail events and activations.
- Perform other tasks as directed, including but not limited to the general duties and responsibilities of a Property Manager with a focus to train and teach Kilroy on-site staff how to perform many of the general duties and responsibilities.
- Responsible for ensuring Kilroy Asset Management policy and procedures and implemented regional processes.
- Responsible for ensuring that all deadlines are being met.
- Maintain familiarity with VTS and be prepared to assist SPM/Asset Manager and Vice President of Asset Management in updating deals as requested.
- Be fully knowledgeable with DocuSign and KRC signature authority policy.
- Prepare DocuSign envelopes and routing packages for vendor and tenant documents as requested by Asset Manager and Vice President of Asset Management.
- Attend Asset Management team meetings as scheduled.
- Coordinate reoccurring meeting/check-ins with Retail Development Curation teams as applicable.
- Work with
. We need to avoid repeating job title as heading. No mention of job title in posting. We need to remove boilerplate: cookie/navigation/legal/EEO etc. Not present. We need to preserve all substantive info. We'll create sections:
About the role
This position entails the direct responsibility of the physical operations and administrative property management support for the Asset Manager responsible for One Paseo Retail. This position reports to the Asset Manager.
Requirements
- Well organized with attention to detail; follow through with assignments
- Must possess good verbal and written skills and be able to communicate effectively with employees, tenants, vendors, contractors, etc.
- Must be proficient with financial concepts and applications
- Must be self-directed, motivated and logical in problem solving
- Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA); a college degree is highly preferred
- Must have experience in preparing financial reports, monthly variance reports, operating budgets, CAM reconciliations and be computer literate
- Minimum of 5 years in management of office or industrial commercial real estate required
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. So under Responsibilities we can have a
with each duty as - . We could also keep subheadings inside? Not required. We'll just list all responsibilities as
- items.
We need to preserve all substantive information; we must not lose any detail. So we need to capture each responsibility bullet from the posting.
Let's extract responsibilities from the posting:
Under Summary Of Responsibilities:
Team Management:
- Lead a team of property management professionals, providing guidance, coaching, and support to maximize and manage their performance and professional growth.
- Collaborate with cross-functional teams, including but not limited to leasing, maintenance, accounting, construction, studio, risk management, marketing, and legal departments, to ensure seamless operations and effective communication.
- Ensure Senior PM/Asset Manager are looped in accordingly and that urgent matters/incidents are brought to upper management’s attention immediately.
- Foster a positive and inclusive work environment, promoting teamwork, open communications, and a customer-centric approach.
- Host regular staff and one and one meetings to ensure the operational performance of the team and portfolio are being met.
- Ensure that direct reports are completing timecards accurately, and per policy.
- Coordinate team schedules, industry events, and vacation to ensure that adequate AM team coverage is provided at all times (both during (retail) business hours and after hours).
- Coordinate and manage team coverage during peak seasons and as needed.
Operations:
- Regularly inspect exterior and interior building common areas to ensure that the buildings' cleanliness is adequate, and grounds are maintained in a first-class marketable condition.
- Consult with outside vendors regarding their expected performance and monitor vendor contracts for compliance.
- Administer and bid service contracts (support portfolio and regional level bidding), manage, and oversee vendor performance to ensure compliance and high-quality service.
- Work closely with engineering staff to ensure proper repair and maintenance of building systems, and the oversite of the Angus work order system.
- Ensure that Security Post Orders, and ERP are current.
- Ensure that the Operations Staff is proficient with emergency procedures including performing simulations, as well as other delegated assignments.
- Conduct emergency drills and coordinate with tenants’ emergency processes and drills.
- Actively manage parking operations, if applicable.
- Attend annual property inspections with Regional/Chief Engineer, take detailed notes and work with Chief Engineer to complete repairs / improvements in a timely manner and budget for items as necessary.
- Maintain relevant building operations, tenant files and correspondence within Sharepoint and YDM.
- Responsible for the review and completion of Abstracts, Stacking plans, Options and Encumbrances, Sublease and Tenant Occupancy reports to ensure accuracy.
Financial:
- Monitor accounts receivables closely to ensure timely payment of all monies due and input comments in accounts receivable action log.
- Ensure lates fees are applied and default notices are completed accordingly.
- Review monthly accrual and financial package prepared by Operations Accountant for accuracy.
- Coordinate with Revenue Accounting and construction teams on tenant move-ins and lease commencements to submit the appropriate revenue recognition support and dates.
- Develop and manage property budget, including revenue projections, operating expenses, and capital expenditures.
- Timely completion of Quarterly variance reports as required.
- Monitor financial statements, and re-forecasts, making strategic recommendations to improve the financial performance of the assets.
- Responsible for the completion of monthly accounting reports, including but not limited to: Commercial Billing Report, Tenancy Schedule and Occupancy Review.
- Monitor and submit job cost accruals as requested by construction accounting.
- Review annual CAM estimates, mid-year adjustments and reconciliations for accuracy.
- Ensure letters are sent out as required per tenant leases and maintain physical and electronic records of each.
- Responsible for reviewing and approving vendor invoices. Includes follow-up on any outstanding invoices or incorrect billings and resolving discrepancies in a timely manner.
- Responsible for the review and completion of the monthly and quarterly sales report to ensure accuracy.
Tenant Relations:
- Coordinate tenant moves and sub-tenant moves.
- Perform all lease administration including adjustments to rent, billing, percentage rent calculations and credit requests, square footage adjustment forms, and other necessary functions related to lease compliance.
- Participate in tenant lease renewal process, expansion process and vacant space marketing programs.
- Establish a working relationship with the tenants.
- Maintain liaison through regular meetings, site visits, email, and telephone calls.
- Meet all new tenants prior to occupancy.
- Keep Senior PM/Asset Manager appraised of issues that may arise.
Risk Management:
- Work with Asset Management, Security, Insurance and Accounting teams in responding to emergency situations.
- Responsibilities include communication with Asset Management and Crisis Management Team (CMT), review incident reports to ensure accuracy per policy and maintaining accurate and up to date records.
Construction Management:
- Participate in Tenant/Building improvements via meeting attendance and coordination of parties involved.
- Represent asset management in retail and office space build-out(s) and ensure that Tenant(s) and the KRC construction team understand the work letter fully.
- Push completion dates for timely occupancy and operation.
Miscellaneous:
- When and if the need arises, the Property Manager will be expected to devote extra time to building operations, retail events and activations.
- Perform other tasks as directed, including but not limited to the general duties and responsibilities of a Property Manager with a focus to train and teach Kilroy on-site staff how to perform many of the general duties and responsibilities.
- Responsible for ensuring Kilroy Asset Management policy and procedures and implemented regional processes.
- Responsible for ensuring that all deadlines are being met.
- Maintain familiarity with VTS and be prepared to assist SPM/Asset Manager and Vice President of Asset Management in updating deals as requested.
- Be fully knowledgeable with DocuSign and KRC signature authority policy.
- Prepare DocuSign envelopes and routing packages for vendor and tenant documents as requested by Asset Manager and Vice President of Asset Management.
- Attend Asset Management team meetings as scheduled.
- Coordinate reoccurring meeting/check-ins with Retail Development Curation teams as applicable.
- Work with
for prose. So under Responsibilities we can have a
- with each duty as
- . We could also keep subheadings inside? Not required. We'll just list all responsibilities as
- items. We need to preserve all substantive information; we must not lose any detail. So we need to capture each responsibility bullet from the posting. Let's extract responsibilities from the posting: Under Summary Of Responsibilities: Team Management: - Lead a team of property management professionals, providing guidance, coaching, and support to maximize and manage their performance and professional growth. - Collaborate with cross-functional teams, including but not limited to leasing, maintenance, accounting, construction, studio, risk management, marketing, and legal departments, to ensure seamless operations and effective communication. - Ensure Senior PM/Asset Manager are looped in accordingly and that urgent matters/incidents are brought to upper management’s attention immediately. - Foster a positive and inclusive work environment, promoting teamwork, open communications, and a customer-centric approach. - Host regular staff and one and one meetings to ensure the operational performance of the team and portfolio are being met. - Ensure that direct reports are completing timecards accurately, and per policy. - Coordinate team schedules, industry events, and vacation to ensure that adequate AM team coverage is provided at all times (both during (retail) business hours and after hours). - Coordinate and manage team coverage during peak seasons and as needed. Operations: - Regularly inspect exterior and interior building common areas to ensure that the buildings' cleanliness is adequate, and grounds are maintained in a first-class marketable condition. - Consult with outside vendors regarding their expected performance and monitor vendor contracts for compliance. - Administer and bid service contracts (support portfolio and regional level bidding), manage, and oversee vendor performance to ensure compliance and high-quality service. - Work closely with engineering staff to ensure proper repair and maintenance of building systems, and the oversite of the Angus work order system. - Ensure that Security Post Orders, and ERP are current. - Ensure that the Operations Staff is proficient with emergency procedures including performing simulations, as well as other delegated assignments. - Conduct emergency drills and coordinate with tenants’ emergency processes and drills. - Actively manage parking operations, if applicable. - Attend annual property inspections with Regional/Chief Engineer, take detailed notes and work with Chief Engineer to complete repairs / improvements in a timely manner and budget for items as necessary. - Maintain relevant building operations, tenant files and correspondence within Sharepoint and YDM. - Responsible for the review and completion of Abstracts, Stacking plans, Options and Encumbrances, Sublease and Tenant Occupancy reports to ensure accuracy. Financial: - Monitor accounts receivables closely to ensure timely payment of all monies due and input comments in accounts receivable action log. - Ensure lates fees are applied and default notices are completed accordingly. - Review monthly accrual and financial package prepared by Operations Accountant for accuracy. - Coordinate with Revenue Accounting and construction teams on tenant move-ins and lease commencements to submit the appropriate revenue recognition support and dates. - Develop and manage property budget, including revenue projections, operating expenses, and capital expenditures. - Timely completion of Quarterly variance reports as required. - Monitor financial statements, and re-forecasts, making strategic recommendations to improve the financial performance of the assets. - Responsible for the completion of monthly accounting reports, including but not limited to: Commercial Billing Report, Tenancy Schedule and Occupancy Review. - Monitor and submit job cost accruals as requested by construction accounting. - Review annual CAM estimates, mid-year adjustments and reconciliations for accuracy. - Ensure letters are sent out as required per tenant leases and maintain physical and electronic records of each. - Responsible for reviewing and approving vendor invoices. Includes follow-up on any outstanding invoices or incorrect billings and resolving discrepancies in a timely manner. - Responsible for the review and completion of the monthly and quarterly sales report to ensure accuracy. Tenant Relations: - Coordinate tenant moves and sub-tenant moves. - Perform all lease administration including adjustments to rent, billing, percentage rent calculations and credit requests, square footage adjustment forms, and other necessary functions related to lease compliance. - Participate in tenant lease renewal process, expansion process and vacant space marketing programs. - Establish a working relationship with the tenants. - Maintain liaison through regular meetings, site visits, email, and telephone calls. - Meet all new tenants prior to occupancy. - Keep Senior PM/Asset Manager appraised of issues that may arise. Risk Management: - Work with Asset Management, Security, Insurance and Accounting teams in responding to emergency situations. - Responsibilities include communication with Asset Management and Crisis Management Team (CMT), review incident reports to ensure accuracy per policy and maintaining accurate and up to date records. Construction Management: - Participate in Tenant/Building improvements via meeting attendance and coordination of parties involved. - Represent asset management in retail and office space build-out(s) and ensure that Tenant(s) and the KRC construction team understand the work letter fully. - Push completion dates for timely occupancy and operation. Miscellaneous: - When and if the need arises, the Property Manager will be expected to devote extra time to building operations, retail events and activations. - Perform other tasks as directed, including but not limited to the general duties and responsibilities of a Property Manager with a focus to train and teach Kilroy on-site staff how to perform many of the general duties and responsibilities. - Responsible for ensuring Kilroy Asset Management policy and procedures and implemented regional processes. - Responsible for ensuring that all deadlines are being met. - Maintain familiarity with VTS and be prepared to assist SPM/Asset Manager and Vice President of Asset Management in updating deals as requested. - Be fully knowledgeable with DocuSign and KRC signature authority policy. - Prepare DocuSign envelopes and routing packages for vendor and tenant documents as requested by Asset Manager and Vice President of Asset Management. - Attend Asset Management team meetings as scheduled. - Coordinate reoccurring meeting/check-ins with Retail Development Curation teams as applicable. - Work with