Property Manager

Company Overview

Kidder Mathews has been a leader in the commercial real‑estate industry for nearly 60 years, earning more than 100 “best workplace” awards. It is the largest fully independent commercial real‑estate firm in the Western U.S., with over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. The firm provides brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types, averaging $9 billion in transaction volume, managing more than 54 million square feet of space, and completing 2,700 appraisal, consulting, and cost‑segregation assignments annually.

Job Summary

The Property Manager is primarily responsible for the day‑to‑day management of all aspects of operation for the assigned portfolio and supervision of portfolio staff, in accordance with the goals and objectives of the individual property owners and the mission of Kidder Mathews Asset Services Division.

Essential Functions

• Supervision: Manage and lead a team that may include Associate Property Managers, Administrative Assistants, Portfolio Administrators, Operations Managers, and Portfolio Assistants. Responsibilities include recruiting, onboarding, scheduling, training, development, performance evaluation, and disciplinary action. Provide coaching, direction, and leadership to achieve company and client results and promote a positive work environment aligned with Kidder Mathews values.
• Property Operations: Respond to and resolve tenant concerns; conduct monthly physical property inspections; coordinate repairs and maintenance with contractors and building engineers; manage vendor contracts to ensure timely, on‑budget service; review contract specifications and recommend updates; request and evaluate bids; generate master service contracts; ensure scheduled maintenance and repairs; identify opportunities to add value to client assets.
• Financial and Reporting: Partner with Property Accountants to ensure accurate, on‑time accounting deliverables; review and approve vendor and contractor invoices within authority limits; generate and review annual CAM reconciliations; approve monthly accruals; provide financial analysis for new leases and renewals; act as “team captain” for the annual budgeting process; hold final accountability for annual property budgets; review monthly operating statements; produce monthly operational narrative reports for clients.
• Leasing: Meet with tenants and negotiate lease renewals per client specifications; prepare financial analyses for new leases and renewals; foster collaborative relationships with listing agents; ensure vacant space is market‑ready; proactively pursue leasing and referral opportunities; review new leases and prepare lease abstracts.
• Tenant and Owner Relations: Maintain courteous, professional, service‑oriented rapport with tenants and owners; supervise tenant move‑in and move‑out processes, including walkthroughs; conduct new‑tenant orientations; create tenant welcome packages and emergency‑procedure manuals.
• Tenant Improvement Construction: Attend construction meetings; collaborate with Construction Managers and General Contractors to meet schedules and tenant requirements; conduct walkthroughs during construction; review final punch lists and ensure corrections; maintain construction files.
• Corporate: Promote courteous, professional, collaborative relationships with co‑workers and other Kidder Mathews divisions; administer Property Management Agreements (tracking renewals, fee increases, reporting, and budget dates); prepare annual corporate operating budgets for the portfolio; review and collect receivables; review monthly operating statements; maintain full profit & loss accountability; identify and capture new business, referral, or consulting opportunities.
• Other Functions: Perform additional duties or projects as requested.

Essential Qualifications

Applicants must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills and Ability

• Ability to work with minimal supervision and lead by example
• Strong computer skills (MS Excel, Word, PowerPoint, Outlook)
• Excellent communication and organizational skills
• Ability to build relationships with clients, vendors, and internal partners
• Professional customer‑service orientation
• Fluent in spoken and written English
• Ability to read, understand, and abstract leases and contracts
• Ability to recognize high‑quality maintenance work
• Professional communication etiquette with strong oral and written skills
• Accurate, detail‑oriented, with strong analytical abilities
• Demonstrated financial analysis and budgeting expertise
• Team‑oriented problem‑solving mindset
• Willingness to work outside normal office hours to meet deadlines
• Effective prioritization and organization to meet daily, weekly, and monthly deadlines
• Consistent follow‑through and task completion
• Commitment to professional development and continual learning
• Ability to travel locally; must have a working vehicle, valid driver’s license, and current auto insurance

Education

Bachelor’s degree or a combination of education and experience.

Experience

• 3+ years commercial property management experience
• 1+ year supervisory experience
• Real Estate License required
• Strong knowledge of property‑management processes and procedures

Work Environment

This role is primarily based in a standard office environment with typical office noise (talking, equipment, etc.). The position may also require visits to tenant sites, which can be industrial in nature with loud noises and mild fumes.

Physical Demands

• Regularly required to talk and hear
• Rarely active but may need to stand, walk, bend, kneel, stoop, and crouch
• Frequent sitting and prolonged computer use
• Close‑vision visual ability required
• Occasional lifting or moving of items up to 10 lb
• Ability to drive short‑ to moderate‑distance trips
• Frequent walking outdoors on varied terrain
• Potential access to building roofs and mechanical areas via stairs or ladders

Supervisory Responsibilities

Direct or indirect supervision of up to six reports, including Associate Property Managers, Operations Managers, Portfolio Assistants, Portfolio Administrators, and Administrative Assistants, with indirect oversight of Building Engineers.