Property Manager

Kidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 “best workplace” awards. It is now the largest fully independent commercial real estate firm in the Western U.S., with over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. The firm offers a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types, averaging $9 billion in transaction volume, managing more than 54 million square feet of space, and conducting 2,700 appraisal, consulting, and cost‑segregation assignments annually.

About the role

The Property Manager is primarily responsible for the day‑to‑day management of all aspects of operation for the assigned portfolio and supervision of portfolio staff, in accordance with the goals and objectives of the individual property owners and the mission of Kidder Mathews Asset Services Division.

Responsibilities

• Supervision: Manage and lead a team that may include Associate Property Managers, Administrative Assistants, Portfolio Administrators, Operations Managers and Portfolio Assistants; handle recruiting, onboarding, scheduling, training, development, evaluation and disciplinary actions; provide coaching and promote a positive work environment aligned with company values.
• Property Operations: Respond to and resolve tenant concerns; conduct monthly physical property inspections; coordinate repairs and maintenance with contractors and building engineers; interface with vendors and contractors; ensure contracted services are performed on schedule and within budget; review contracts and recommend changes; request and evaluate bids; generate master service contracts; ensure budgeted maintenance and repairs are completed; identify opportunities to add value to client assets.
• Financial and Reporting: Partner with Property Accountants to ensure accurate, timely accounting deliverables; review and approve vendor and contractor invoices within authority limits; generate and review annual CAM reconciliations; approve monthly accruals; provide financial analysis for new leases and renewals; act as team captain for annual budgeting; hold final accountability for annual property budgets; review monthly operating statements; produce monthly operational narrative reports for clients.
• Leasing: Meet with tenants and negotiate lease renewals per client specifications; prepare financial analysis for new leases and renewals; foster collaborative relationships with listing agents; ensure vacant space is market‑ready; proactively pursue leasing and referral opportunities; review new leases and prepare lease abstracts.
• Tenant and Owner Relations: Maintain courteous, professional service‑oriented rapport with tenants and owners; supervise tenant move‑in and move‑out processes and conduct walkthroughs; conduct new tenant orientation; create tenant welcome packages and emergency‑procedure manuals.
• Tenant Improvement Construction: Attend construction meetings; collaborate with Construction Manager and General Contractor to meet schedules and tenant requirements; conduct walkthroughs during construction; review final punch lists and ensure corrections; maintain construction files.
• Corporate: Promote collaborative relationships with co‑workers and other Kidder Mathews divisions; administer Property Management Agreements (track renewals, fee increases, reporting and budget dates); prepare annual corporate operating budget for assigned portfolio; review and collect receivables; review monthly operating statements; hold full profit & loss accountability; identify and capture new business, referral or consulting opportunities.
• Other Functions: Perform other duties or projects as requested.

Requirements

• 3+ years commercial property management experience.
• 1+ year supervisory experience.
• Strong knowledge of property management processes and procedures.
• Valid driver’s license, working vehicle, and current auto insurance; ability to travel locally.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Real Estate License required.

Skills

• Ability to work with minimal supervision and lead by example.
• Strong computer skills (MS Excel, Word, PowerPoint, Outlook).
• Excellent written and oral communication; professional etiquette.
• Ability to build relationships with clients, vendors and internal partners.
• Customer‑service orientation.
• Ability to read, understand and abstract leases and contracts.
• Recognition of high‑quality maintenance work.
• Accurate, detail‑oriented with strong analytical and financial analysis skills.
• Understanding of budgeting process.
• Team‑oriented problem solving and proactive approach.
• Willingness to work outside normal office hours to meet deadlines.
• Effective prioritization and organization to meet daily, weekly and monthly deadlines.
• Follow‑through and task completion.
• Commitment to professional development and continual learning.
• Ability to travel locally; ability to lift/move items up to 10 lb; ability to stand, walk, bend, kneel, stoop, crouch; frequent computer use; close vision required.

Work Environment

This position is primarily in a standard office environment with typical office noise and equipment. The role may also involve visits to tenant sites that can be industrial in nature, featuring loud noises and mild fumes.

Physical Demands

• Regularly required to talk and hear.
• Rarely active but may require standing, walking, bending, kneeling