Property Manager

Responsibilities

• Supervises a Tenant Services Coordinator in managing the daily operations of the property.
• Oversees day-to-day building operations, including security, janitorial, parking, maintenance, repairs, and other property services.
• Oversees management of the building work order system, including tenant and vendor interface.
• Oversees building access, including key management, access card system management, and related procedures.
• Manages property amenities, including conference room spaces, gyms, and other tenant-facing amenities.
• Oversees and maintains an innovative tenant relations program that promotes favorable landlord/tenant relationships.
• Maintains rent collection and oversees delinquency follow-up.
• Oversees lease administration to ensure accurate records, including preparation of lease abstracts for new tenant files and review of the monthly rent roll for accuracy.
• Responsible for vendor contract management, including negotiation, preparation, competitive bidding, and oversight of vendor service contracts.
• Conducts regular property inspections and solicits bids for work, as necessary.
• Reviews and approves invoices to ensure proper expenditure control and alignment with the annual budget.
• Works with Lease Administration to review, correct as necessary, and approve operating expense estimates and reconciliations.
• Reviews monthly financial statements, monthly operating reports, budget variances, and other financial matters associated with the property.
• Creates annual operating budgets and works with engineering to identify capital projects.
• Manages construction of capital projects, tenant improvements, and other building-related work.
• Manages the Emergency Response Plan.
• Implements and oversees ESG initiatives at the property.
• Supports the leasing program by facilitating tours and fostering positive relationships with brokers.
• Works with the leasing and marketing departments to promote properties as needed.

Qualifications

• Bachelor’s degree preferred.
• 5-8 years of experience in commercial real estate property management required.
• Experience with Microsoft Office, MRI, Building Engines/Prism, Nexus, or similar systems preferred.
• Knowledge of general accounting, budgeting, lease administration, and building/property operations.
• Excellent leadership, communication, and customer service skills, with the ability to maintain a positive attitude and work both independently and as part of a team.
• Ability to work effectively under pressure, prioritize competing demands, and manage time and workload to meet property and client needs.
• Desire to work within a diverse, collaborative, and professional environment.