Property Associate (PM)

About the role

We are looking for a Property Administrator, Property Manager, Assistant Property Manager, Property Accountant, or Property Accountant to support the day-to-day operations of various residential and commercial properties in multiple locations. These roles offer opportunities for individuals with relevant experience to make a meaningful impact in the real estate industry.

Responsibilities

• Support the day-to-day operations of a busy leasing office, serving as the first point of contact for prospective and current tenants.
• Manage annual and interim certification workflows for assigned properties, ensuring documents are completed accurately and within required deadlines.
• Review resident files for completeness and compliance with affordable housing regulations, company policies, and program guidelines.
• Coordinate with residents and applicants to gather income, asset, and household verification needed to support eligibility determinations.
• Prepare and organize occupancy-related records for agency reviews, investor submissions, and internal audits.
• Maintain clear and timely communication with residents, housing partners, and operational teams regarding documentation status and next steps.
• Track recertification schedules and follow up proactively to reduce delays and support continued program compliance.
• Enter, update, and monitor occupancy and resident information within Yardi and related property management systems.
• Oversee daily management activities for commercial properties, ensuring a positive experience for tenants and consistent service for clients.
• Collaborate with the General Manager and ownership stakeholders to define property objectives, establish strategic operating plans, and develop annual operating and capital budgets.
• Monitor financial performance by tracking revenue, expenses, cash flow, and other key metrics, and take action to support profitability goals.
• Coordinate leasing-related efforts, capital projects, and property improvement initiatives to support occupancy, asset value, and operational efficiency.
• Direct the work of leasing personnel, contractors, vendors, and building staff to ensure projects and services are delivered effectively and on schedule.
• Oversee contract administration and vendor relationships, including scope review, performance follow-up, and service quality management.
• Maintain compliance with required organizational procedures, reporting standards, and property management processes.
• Manage monthly, quarterly, and annual close activities, including preparation of supporting schedules, account analysis, and timely follow-up on outstanding issues.
• Develop budgets and forecasts for assigned properties, monitor cash activity, and highlight significant variances or financial trends to stakeholders.
• Prepare property financial statements using applicable reporting frameworks, including historical cost, fair value, and tax basis accounting.
• Partner with external auditors during annual audits by assembling requested documentation, responding to inquiries, and supporting the year-end review process.
• Review selected operating and capital expenditures, including taxes, insurance, and capital projects, to confirm proper coding and approval.
• Interpret retail lease terms related to recoveries and reimbursements, calculate tenant charges, and prepare annual reconciliation packages with supporting detail.
• Complete required sales tax filings and help ensure compliance with applicable regulatory and reporting obligations.
• Oversee lease administration, receivables, and payables activities to promote adherence to company procedures and maintain accurate property records.
• Manage the complete accounting cycle for assigned properties, including accounts receivable, accounts payable, and general ledger maintenance.
• Prepare monthly financial statements, variance analyses, and property budgets to provide clear insights into property performance.
• Collaborate with property management teams to review financial data, address discrepancies, and ensure accurate reporting.
• Process tenant billings, manage security deposit accounting, and handle common area maintenance (CAM) reconciliations.
• Maintain organized and accurate property records in Yardi, ensuring proper documentation and coding.
• Assist with annual audits, tax filings, and other financial tasks as needed.

Qualifications

• Proven experience in property management or accounting.
• Strong attention to detail and organizational skills.
• Experience with property management systems such as Yardi.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and property management software.

Benefits

• Competitive compensation based on experience and qualifications.
• Flexible work schedule and remote options available.
• Professional development opportunities and training programs.
• Health insurance and retirement benefits.

Pay

• Hourly rates ranging from $21 to $33 per hour, depending on location and role.

Schedule

• Various schedules available, including temporary to hire and permanent/full-time positions.