Property Assistant- Real Estate

Job Summary

JOIN A TEAM THAT VALUES PEOPLE At Hendricks Commercial Properties, we value people who value people. We believe in creating environments where communities thrive, and we encourage our team to embrace the freedom to do amazing things. We didn’t come this far to only come this far—join us in making a real impact.

Our Commitment to You

• Flexible work hours
• Belief Club membership at our Beloit headquarters
• Employee Discounts
• Paid Time Off
• Training & Development Opportunities
• 401K Match
• Medical Benefits
• 24/7 Online Care
• Pet Insurance
• Beautifully designed office in a dynamic downtown area with access to great amenities
• Opportunity to teach and learn
• Community matters here

Key Responsibilities

• Administrator for regional work order and purchase order systems
• Oversees regional invoice routing and documentation accuracy withing established workflows
• Maintains contractor insurance documentation and vendor compliance record
• Organized and submits required inspections, warranties, and compliance documentation into designated systems
• Manages regional master files including purchase orders, completed capital projects, and maintenance documentation
• Maintains regional project tracking logs and generates reminders for time-sensitive initiatives
• Oversees leased fleet coordination including tracking, invoicing organization, fuel documentation, and reporting support
• Supports regional budget planning by organizing fleet and operational data as requested by leadership
• Manages door and access control coordination for tenants and employees within assigned region
• Oversees security camera system coordination within assigned region
• Reviews and monitors system data integrity within Yardi and related operational platforms
• Completes day-to-day tracking of paperwork and data entry
• Affords support with cross-functional meetings, documentation, and follow-up tracking for regional initiatives
• Supports both Facilities Directors and Real Estate Managers with regional administrative projects
• Completes day-to-day tracking of paperwork and data entry
• Affords assistance with miscellaneous regional projects as assigned

Compensation

This position offers a competitive starting salary, with opportunities for growth based on performance and tenure. Hard work matters, and we reward it.

Qualifications

• Education: High school diploma or equivalent
• Experience and/or Training: Strong organizational and administrative experience, experience coordination documentation, compliance, or system administration, strong written and communication skills to manage multiple priorities independently, strong commitment to a team-oriented approach, strong personal skills to interact with tenants, vendors, contractors, and HCP Management Technology/Equipment Proficiency in Microsoft Office including Word, Excel, and Outlook
• Preferred Qualifications: Degree from a two or four-year college or university
• Mandatory Requirement: U.S. Work Authorization (required)