Property Assistant

The Property Assistant in Greenwich, CT is responsible for managing various tasks within the Property Management team. Duties include responding to and resolving issues for Property Managers, clients, and tenants, maintaining contact lists, scheduling deliveries, and creating and submitting vendor contracts.

• Act as the first point of contact for tenants and vendors entering the office
• Update and maintain property contact lists and emergency information
• Coordinate and assist with deliveries to and from the dock area
• Maintain property work order system in the CMMS, including inputting and dispatching work orders, time tracking, and reporting
• Maintain certificates of insurance, W-9s, and other forms necessary for contractors
• Conduct property inspections and reports to ensure quality assurance and efficient service
• Assist in reviewing and compiling monthly and quarterly reports for the client and property management team
• Provide administrative support including phone support, typing, reports, filing, and distribution of correspondence
• Coordinate and assist with meetings and special events held at the property
• Order office and kitchen supplies as needed
• Handle other duties as assigned

To be considered for this role, candidates should have a four-year degree and two years of related experience, or the equivalent combination of education and experience. Real estate experience is preferred, along with proficiency in Microsoft Office applications and strong interpersonal and communication skills.

Lincoln Property Company is an equal opportunity employer committed to fostering a diverse and inclusive workplace. The position is 100% in-office, requiring standard business hours. No remote work or telecommuting is available for this role.