Property Assistant

Responsibilities

• Act as the first point of contact for tenants and vendors who enter the Management office
• Escalate issues as needed
• Update and maintain property contact lists and emergency information for property
• Cookier and assist with deliveries to and from the dock area
• Promote and foster positive relationships with tenants, owners, and staff
• Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment
• Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting
• Create, submit, distribute, and track vendor contracts
• Maintain Property files (electronically as well as hard copies on-site)
• Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors
• Conduct property inspections and reports to ensure quality assurance and efficient customer service
• Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence
• Cookordinate and assist with meetings/special events held at the property as requested
• Aid in reviewing and compiling monthly and quarterly reports for client and property management team
• Order office and kitchen supplies as needed
• Handle other duties as assigned

Requirements

Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experience

Real Estate experience a strong plus

Familiarity with commercial real estate documents and the work order process

Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook

Strong interpersonal skills; ability to maintain professionalism in a sensitive environment

Excellent verbal/written communications skills

Strong organizational skills; detail oriented

Proven record of providing excellent internal and external customer service

Qualifications

This position is 100% in-office.

The role requires working in office during standard business hours.

Remote work or telecommuting is not an option for this position.

Benefits

Pay Range: $32 USD - $32 USD

LPC is an equal opportunity employer that values diversity.

Candidate Accommodations: LPC provides reasonable accommodations in job application procedures for individuals with disabilities.

About Lincoln Property Company: Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States.

For more information, visit: www.lpc.com.