Property Assistant

Responsibilities

• Aid Property Managers by maintaining updated and accurate files on all tenant related items including: obtain current tenant and vendor certificates of insurance and verify compliance; manage security access card programming; maintain and keep current all tenant and vendor information; prepare purchase orders and service contracts for contractors to the building, e.g. janitorial, security, engineering; assist Property Manager with new tenant move-in packet; monitor and manage tenant maintenance requests; maintain and coordinate daily building schedule for contractor access and deliveries; manage AVID invoicing process ensuring all invoices are received and processed in a timely manner; order supplies including office, janitorial and engineering supplies.
• Assist Property Managers in providing timely, positive responses to tenant email / phone requests.
• Assist Property Managers in maintaining positive tenant relations programs assuring good public relations and tenant satisfaction programs are in place.
• Assist Property Managers in planning tenant events (e.g., blood drive, ice cream social).
• Assist tenants with scheduling use of amenity spaces and conferencing centers.
• Aid and assist tenants with problems when they arise.

Qualifications

• Three to five years related experience and/or training; or equivalent combination of education and experience.
• Proficient in Word, Excel, PowerPoint, and Microsoft Outlook.