Property Administrator ( CRE )

About the role

The Property Administrator (CRE) is responsible for providing administrative support to the Property Management Team, ensuring high standards of professionalism in property matters.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events, as requested
• Aid in lease administration activities, including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and ensure compliance with C&W's policies and procedures
• Prepare and code invoices for Property Manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Requirements

High school diploma/GED equivalent; must have a Bachelor Degree. Customer service experience preferred. Proficiency in Microsoft Office Suite. Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information.

Key Competencies

• Communication Proficiency (oral and written)
• Customer Focus (internal and external)
• Organization Skills
• Interpersonal Skills
• Initiative
• Multi-tasking

Qualifications

Proficiency in Microsoft Office Suite. Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information.

Skills

None specifically listed in the job description.

Benefits

N/A

Pay

$24.65 - $29.00

Schedule

N/A