Property Administrator

About the role

We are looking for a Property Administrator to support daily property operations and deliver a high standard of service to tenants, vendors, and internal stakeholders. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing administrative activities that keep a property management office running efficiently.

Responsibilities

• Coordinate day-to-day administrative support for property management activities, ensuring office operations run smoothly and efficiently.
• Serve as a point of contact for tenants, vendors, and visitors by handling inquiries, correspondence, and service-related follow-up in a thorough manner.
• Review invoices, prepare supporting documentation, and assist with check processing and purchase order administration.
• Maintain organized records for contracts, insurance documents, tenant files, and other property-related materials using accurate filing practices.
• Prepare recurring reports, including monthly operational updates and budget-related tracking, to support property leadership.
• Support compliance with company procedures and property policies by monitoring documentation and following established administrative controls.
• Assist with scheduling meetings, coordinating travel arrangements, and providing logistical support for special events or onsite activities.
• Produce and update written communications, forms, and general office documents using Microsoft Office applications with a high degree of accuracy.

Requirements

• Experience in an administrative, office support, or property management environment.
• Strong customer service and communication skills, with the ability to interact effectively with tenants, vendors, and team members.
• Working knowledge of office procedures, document management, and business correspondence.
• Ability to review invoices, manage purchase orders, and support basic financial administration with accuracy.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong typing, filing, and organizational skills with careful attention to detail.
• Ability to manage multiple priorities, meet deadlines, and maintain professionalism in a fast-paced setting.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

All applicants applying for U.S. job openings must be legally authorized to work in the United States.