Property Administrator

About the Company

Founded in 1965, Prometheus is the largest privately held owner of apartments in the San Francisco Bay Area, with a portfolio of over 13,000 apartments in the Silicon Valley, Portland, and Seattle regions. We invest in real estate long-term, focusing on enduring quality in every aspect—from location selection and design to reinvestments in our neighborhoods and operating strategy. As a Certified B Corporation, we meet the highest standards for using business as a force for good.

With over 500 employees (Prometheans), we operate from a home office in San Mateo and satellite offices in Portland, Oregon, and the Bay Area. Our vertically integrated company handles acquisitions/investments, development, value-add renovations, and operations/property management in-house. Prometheus has received over 100 awards for design and excellence, including recognition on Fortune Magazine’s list of 100 Best Small & Medium Companies and Best Workplaces for Women.

Purpose

We are focused on Good Living for the Greater Good. This means providing a true sense of home and belonging for our neighbors, clients, and employees while giving our time and resources to drive positive change locally and beyond. We support your career goals with an exceptional working experience and foster a fun, collaborative environment.

About the Role

The Commercial team is seeking a Property Administrator to oversee our California Walnut Creek Commercial Real Estate Management Office. This role requires a detail-oriented, multitasking professional with excellent communication skills to manage daily office operations and financial transactions across the commercial portfolio.

Responsibilities

• Daily Operations: Serve as the first point of contact for tenants, visitors, vendors, and employees, ensuring a seamless customer experience. Handle phone inquiries, emergency service requests, and new tenant onboarding with professionalism and care.
• Financial and Accounting Responsibility: Oversee office invoices, code accounts payable, and review accounts receivable. Prepare and review contracts, ensure accurate rent billing, monitor operating expenses, maintain insurance policies, and track budgets for accuracy and variance.
• Office Management: Coordinate and organize office operations, update department policies and procedures, and foster a fun team environment. Manage administrative tasks such as ordering supplies and planning team events.

Requirements

• Education & Experience:
  • High school diploma or GED (required). Bachelor’s degree (preferred).
  • Minimum of two years in an office administration role; property administration experience (preferred).
  • Minimum of one to two years in residential or commercial property management.
  • Minimum of one year of accounts receivable, accounts payable, invoicing, and billing experience.
• Core Competencies:
  • Ability to focus and complete tasks on time despite frequent interruptions.
  • Strong written communication, active listening, and verbal articulation skills.
• Technical Competencies:
  • Proficiency in Microsoft Office, with strong math and Excel skills.
  • Basic accounting experience, including the ability to review and understand ledgers.
• Cultural Traits: Team-oriented, communicative, entrepreneurial, passionate, self-starter, creative, principled, and a brand ambassador.

Pay

Compensation pay range: $33.50 to $42.00 per hour. Includes a discretionary annual bonus plan.

Benefits

• Health & Insurance:
  • 100% company-paid medical, vision, and dental plans (including eligible dependents) with affordable buy-up options.
  • Life insurance, accidental death & dismemberment insurance, and long-term disability coverage.
  • 24/7 access to a behavioral health program.
• Financial & Retirement:
  • Tax-free flexible spending accounts.
  • 401(K) retirement plan with employer matching.
• Time Off:
  • 10 days of vacation per year, with accrual increasing over time.
  • 40-hour anniversary vacation granted at tenured milestones.
  • 9 days of sick leave per year.
  • 12 paid holidays, including your birthday.
  • Paid volunteer time.
• Additional Perks:
  • Tenure-based housing discounts.
  • Educational assistance and tuition reimbursement.
  • Referral bonus program.
  • Recognition & rewards program (Torch).