Property Administrator

Position Summary Beacon Hill is seeking a detail-oriented Property Administrator to support the day-to-day operations of a commercial property management team. This role is ideal for an administrative professional with strong organizational skills, customer service experience, and the ability to manage multiple priorities in a fast-paced office environment. Will support lease administration, vendor coordination, invoice processing, tenant communications, and reporting functions while helping maintain efficient property operations. Position Details Job Type: Full-TimePay Rate: $21-$25/hrSchedule: Monday-Friday, standard business hoursWork Arrangement: OnsiteStart Date: Immediate opportunity available Key Responsibilities Provide comprehensive administrative support including correspondence, filing, report preparation, and phone coverageSchedule and coordinate meetings, appointments, and special eventsAssist with lease administration, tenant records, insurance documentation, and reporting activitiesPrepare bid packages, service agreements, and vendor-related documentationProcess, code, and track invoices for approval and paymentMaintain contract files, lease records, and property management documentationMonitor certificates of insurance and track renewal and expiration datesSupport contract administration and ensure accurate data entry into property management systemsManage and maintain purchase order records and vendor filesMonitor property maintenance work orders and prepare status reportsRespond to tenant inquiries and help maintain positive tenant relationshipsTrack service requests and support issue resolution effortsAssist with monthly and quarterly reporting, budgeting, and financial documentationProcess staff timesheets, expense reports, tenant bill-back invoices, meter readings, and payment requestsCoordinate office supply inventory and administrative office operations Systems & Tools Microsoft Office Suite (Word, Excel, Outlook)Property Management SoftwareContract Administration SystemsWork Order Management Systems Qualifications High school diploma or GED requiredAssociate or Bachelor's degree preferredPrior administrative, customer service, property management, or office support experience preferredStrong written and verbal communication skillsExcellent organizational and time management abilitiesAbility to multitask and prioritize competing deadlinesProfessional demeanor with strong interpersonal skillsAbility to maintain confidentiality and work effectively with internal and external stakeholdersProficiency with standard office technology and equipmentStrong attention to detail and accuracy Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)