Property Administrator
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only sections with real specific content. We have About the role (company overview and role description). Responsibilities (list of duties). Requirements (experience, education, etc). Qualifications maybe overlapping with requirements; but we can combine? The instruction: prefer a few substantive sections over many thin ones. We can have About the role, Responsibilities, Requirements, Benefits, Pay. Possibly Skills as part of Requirements. But we can include Skills if there is specific content: they list many skills (aptitude for numbers, detail-oriented, customer service, proficiency in MS Office, Yardi, organizational, communication, self-motivated, etc). Those could be Skills. Requirements list experience, driver's license, etc. Qualifications maybe similar. To avoid thin sections, we can combine Requirements and Qualifications into one section called Requirements (or Qualifications). But we need to follow headings list: we can use any of those headings if we have content. Let's decide sections: About the role, Responsibilities, Requirements (includes experience, education, driver's license), Skills (list of competencies), Benefits, Pay. That's 6 sections.
We must not repeat job title as heading. No Job ID. Remove boilerplate like EEO etc. Already removed.
We need to preserve all substantive information. Must not invent or summarize away detail. Must not include filler like "commensurate with experience". Not present.
We need to format lists with - . For prose use
.
We need to extract content.
Let's parse the posting.
Company description: first paragraph about Avison Young, mission, etc. Then "The Property Administrator reports to the Property Manager. The Property Administrator provides the Property Manager with administrative and building operations support, as directed. The Property Administrator is responsible for keeping the Property Manager always informed, seeking guidance and direction as appropriate." That's role description.
Then "The base hourly rate is aligned with market data and is estimated between $28.84 to $32.69 (per hour), with the ability to achieve additional compensation through bonus. This hourly rate range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity." That's Pay.
Then "Basic requirements and key functional responsibilities of the Property Administrator include, but are not limited to the following" then a long list of responsibilities (many bullet-like sentences). Then after that list, there is "3 + years of related Property Management experience or post-secondary courses in property management required.Strong communication and interpersonal skills, both oral and written.Knowledge of operating statements and strong understanding of budgets and recoveries A focus on customer service and working as part of a team.Ability to meet deadlines, prioritize tasks and work well under pressureResults oriented, detail oriented and accurateExceptional problem solving and attention to detailProficiency in Microsoft Word, Excel and OutlookExperience with Yardi accounting system a definite assetShould possess a valid driver’s license and an operable vehicle to facilitate travel within the portfolio". That's requirements/qualifications/skills.
Then benefits list: "Benefits offered to full time W2 employees Traditional and Roth 401k with generous employer match and immediate vesting12 weeks of Paid Parental Leave after one year of tenureMedical, Dental, Vision InsuranceCompany paid Life and AD&D InsuranceCompany paid Short & Long-Term DisabilityVoluntary Critical Illness and Accident CoverageHealthcare, Dependent Care, Commuter & Transit Pre-Tax BenefitsWellness programEmployee Assistance Program (EAP) Work-Life Balance Competitive paid vacation days2 personal/wellness daysPaid holidays plus 2 floating holidaysAnnual volunteer day for Day of Giving"
We need to split into sensible items.
We must not include duplicated lines. Ensure we capture all.
Let's craft sections.
About the role: combine company description and role reporting lines.
Responsibilities: the long list after "Basic requirements and key functional responsibilities..." Actually that heading says responsibilities but includes also some requirements? But we will treat that as responsibilities.
Requirements: the "3+ years..." etc.
Skills: maybe we can extract skill statements from responsibilities list? But we already have skills in the requirements block. To avoid thin sections, maybe we combine Requirements and Skills into one section called Requirements & Skills. But we have to use allowed headings; we could use "Requirements" and include both experience and skills. That's fine.
Thus sections: About the role, Responsibilities, Requirements, Benefits, Pay.
Check if we need Qualifications/Skills separate? Not needed.
Now we need to ensure we don't miss any substantive info.
Let's extract About the role text:
"Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization. At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives - and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people. If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together."
Then role specifics: "The Property Administrator reports to the Property Manager. The Property Administrator provides the Property Manager with administrative and building operations support, as directed. The Property Administrator is responsible for keeping the Property Manager always informed, seeking guidance and direction as appropriate."
We can combine into one
or multiple
. Use
for prose.
Now Responsibilities: list all duties after "Basic requirements and key functional responsibilities of the Property Administrator include, but are not limited to the following". Then many sentences separated by periods. We need to turn each into
- . Ensure we capture all.
Let's copy the responsibilities list text:
"Strong aptitude for numbers including strong knowledge of accounting procedures, account reconciliation and ability to interpret financial data Being detail-oriented; can work under pressure; meet deadlines; prioritize tasks and deliver timely and accurate resultsExcellent customer and tenant service orientation Ensuring that our tenants are 100% satisfied with our services is one of the key priorities, so having strong relationship building and problem-solving skills is a mustAssist with the implementation of new programs, and ensuring policies and procedures are followed.Proficiency in Microsoft Word, Excel, and Outlook together with other property management software applications such as YardiProven organizational and multi-tasking skills, combined with strong communication skills both written, and oral are keys to successSelf-motivated, professional, and flexible with the ability to work both independently and collaboratively in a team environmentResponsible for ensuring that assets are presented and operated according to the best possible standards alongside the Property ManagerTo achieve success, Property Administrator should not only be focused on the day-to-day operations of the property but on the long-term potential and profitability of the propertyAssist with preparation for the annual budget process for assigned buildings within the portfolio.Draft and distribute correspondences to tenantResponsible / accountable for rent collection, cheque posting, and application of monies to tenant accounts in company softwareResponsible/ accountable for reviewing monthly recurring billingsMonitor and control tenant arrears; reconcile tenant accounts; report weekly on status of account receivables; ensure that delinquent accounts are minimizedPrepare and issue statement of Rental Charge Invoices and lettersLiaise with tenants and accounting regarding accounts receivable mattersPrepare and issue purchase orders. Reconcile purchase orders against invoicesAssist the Property Manager with client relationship managementAssist the Property Manager in all aspects of tenant requirements under the respective lease agreements, including regular tenant contact, handling tenant queries and issues and ensuring all reasonable tenant needs are met in a professional and timely manner.Ensure excellent tenant relations and strong customer serviceProcess invoices including matching, coding invoices to comply with budget schedules, and compiling and verifying batchesMonitor, track and ensure payment for all vacant unit utility accountsProcess all cheques, invoices, and related reports and systems within Yardi accounting softwareComplete all administrative functions relating to property management as specifiedRead and understand leases to ensure accurate information is received and maintainedMaintain and update security deposit reportsMaintain and update tenant information, including phone numbers, contact names, and emergency contact information as changes occurRecord, update, and maintain insurance coverage for all tenants and contractorsLiaise with tenants and contractors as required or directedVerify Workers Compensation coverage for service providersPerform a wide variety of administrative duties including word processing, filing, photocopying, scheduling appointments, answering phone, receiving guests, etc.Ensure tenants abide by the terms of the lease and other relevant acts and by-lawsWork with Operations and Property Management on the day-to-day operations of the assets, ensuring custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with Avison Young policies and client directivesAssist with the maintenance of the computerized Preventative Maintenance Program (Angus AnyWhere) and monitor, dispatch and follow-up on tenant requests, preparation of monthly chargeback reportingCo-ordinate and supervise all contracts, including periodic reviews of all service contracts (ie maintain up-to-date contract log, assist with tendering, verify invoices match contract pricing and PO’s)Co-ordinate annual fire inspections and deficiency repair schedules with contractors and tenants. Ensure that all site-specific documentation and financial reports are completed accurately and on time, (as applicable)Assist as needed in the development and preparation of a variety of budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facilitiesOther such duties as directed and required by the Property Manager"
We need to split into sensible items. Many sentences are concatenated without spaces. We need to insert appropriate breaks. Let's manually parse.
I'll rewrite each responsibility as a clear bullet.
1. Strong aptitude for numbers including strong knowledge of accounting procedures, account reconciliation and ability to interpret financial data.
2. Detail-oriented; able to work under pressure, meet deadlines, prioritize tasks and deliver timely and accurate results.
3. Excellent customer and tenant service orientation; ensuring tenants are 100% satisfied with services is a key priority, requiring strong relationship building and problem‑solving skills.
4. Assist with the implementation of new programs and ensure policies and procedures are followed.
5. Proficiency in Microsoft Word, Excel, and Outlook, together with other property management software applications such as Yardi.
6. Proven organizational and multi‑tasking skills, combined with strong written and oral communication skills, are keys to success.
7. Self‑motivated, professional, and flexible with the ability to work both independently and collaboratively in a team environment.
8. Responsible for ensuring that assets are presented and operated according to the best possible standards alongside the Property Manager.
9. To achieve success, the Property Administrator should focus not only on day‑to‑day operations but also on the long‑term potential and profitability of the property.
10. Assist with preparation for the annual budget process for assigned buildings within the portfolio.
11. Draft and distribute correspondence to tenants.
12. Responsible/accountable for rent collection, cheque posting, and application of monies to tenant accounts in company software.
13. Responsible/accountable for reviewing monthly recurring billings.
14. Monitor and control tenant arrears; reconcile tenant accounts; report weekly on status of accounts receivable; ensure delinquent accounts are minimized.
15. Prepare and issue statements of rental charge invoices and
. We need to extract content. Let's parse the posting. Company description: first paragraph about Avison Young, mission, etc. Then "The Property Administrator reports to the Property Manager. The Property Administrator provides the Property Manager with administrative and building operations support, as directed. The Property Administrator is responsible for keeping the Property Manager always informed, seeking guidance and direction as appropriate." That's role description. Then "The base hourly rate is aligned with market data and is estimated between $28.84 to $32.69 (per hour), with the ability to achieve additional compensation through bonus. This hourly rate range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity." That's Pay. Then "Basic requirements and key functional responsibilities of the Property Administrator include, but are not limited to the following" then a long list of responsibilities (many bullet-like sentences). Then after that list, there is "3 + years of related Property Management experience or post-secondary courses in property management required.Strong communication and interpersonal skills, both oral and written.Knowledge of operating statements and strong understanding of budgets and recoveries A focus on customer service and working as part of a team.Ability to meet deadlines, prioritize tasks and work well under pressureResults oriented, detail oriented and accurateExceptional problem solving and attention to detailProficiency in Microsoft Word, Excel and OutlookExperience with Yardi accounting system a definite assetShould possess a valid driver’s license and an operable vehicle to facilitate travel within the portfolio". That's requirements/qualifications/skills. Then benefits list: "Benefits offered to full time W2 employees Traditional and Roth 401k with generous employer match and immediate vesting12 weeks of Paid Parental Leave after one year of tenureMedical, Dental, Vision InsuranceCompany paid Life and AD&D InsuranceCompany paid Short & Long-Term DisabilityVoluntary Critical Illness and Accident CoverageHealthcare, Dependent Care, Commuter & Transit Pre-Tax BenefitsWellness programEmployee Assistance Program (EAP) Work-Life Balance Competitive paid vacation days2 personal/wellness daysPaid holidays plus 2 floating holidaysAnnual volunteer day for Day of Giving" We need to split into sensible items. We must not include duplicated lines. Ensure we capture all. Let's craft sections. About the role: combine company description and role reporting lines. Responsibilities: the long list after "Basic requirements and key functional responsibilities..." Actually that heading says responsibilities but includes also some requirements? But we will treat that as responsibilities. Requirements: the "3+ years..." etc. Skills: maybe we can extract skill statements from responsibilities list? But we already have skills in the requirements block. To avoid thin sections, maybe we combine Requirements and Skills into one section called Requirements & Skills. But we have to use allowed headings; we could use "Requirements" and include both experience and skills. That's fine. Thus sections: About the role, Responsibilities, Requirements, Benefits, Pay. Check if we need Qualifications/Skills separate? Not needed. Now we need to ensure we don't miss any substantive info. Let's extract About the role text: "Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization. At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives - and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people. If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together." Then role specifics: "The Property Administrator reports to the Property Manager. The Property Administrator provides the Property Manager with administrative and building operations support, as directed. The Property Administrator is responsible for keeping the Property Manager always informed, seeking guidance and direction as appropriate." We can combine into one
or multiple
. Use
for prose. Now Responsibilities: list all duties after "Basic requirements and key functional responsibilities of the Property Administrator include, but are not limited to the following". Then many sentences separated by periods. We need to turn each into