Project Specialist General Litigation

Responsibilities

• Cook up the General Litigations Outside Counsel Program, including matter transfers, file coordination, documentation, and workflow management.
• Facilitate the transfer of litigation matters and related records to outside counsel with accuracy and timeliness.
• Serve as a key point of contact for outside counsel and internal stakeholders, providing responsive and professional support.
• Prepare and manage legal documentation related to outside counsel engagement, settlements, subpoenas, and matter administration.
• Manage and assign non-party subpoenas and other subpoena related workflows in accordandce with department procedures.
• Maintain accurate matter data across legal systems and support efficient case assignment and tracking.
• Schedule and organize General Litigations annual all-day CLE program.
• Develop reports, dashboards, and executive-ready materials that support litigation oversight and decision-making.
• Track litigation, insurance, and accrual data in support of department reporting and operational management.
• Provide high-level operational and administrative support to senior legal leadership and the General Litigation team.
• Identify opportunities to improve processes, streamline workflows, and strengthen the use of legal technology and automation.

Qualifications

• Master's Degree and at least 2 years of related experience or
• Bachelor's Degree and 3 years of related work experience or
• Associate's Degree and 5 years of related work experience or
• High School Diploma/GED and 10 years of related experience.

• Relevant Work Experience: Experience in legal operations, litigation support, outside counsel coordination, law firm administration, or a comparable legal environment, required. Experience managing legal workflows, case transfers, and litigation-related documentation, required. Experience supporting legal spend, billing, accruals, or related reporting, preferred.
• Strong analytical, organizational, and communication skills, required.
• Advanced proficiency in Microsoft Office and experience with SharePoint, databases, and legal matter management systems, required.

Additional Physical Demands

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
• Ability to travel within the Companys service territory, as needed.
• Must be available to assist during system emergencies by performing a System Emergency Assignment, which may require off-hour and weekend response.
• Comply with all company policies and procedures, including health, safety, environmental, and standards of business conduct requirements.