Project Specialist

Position Overview

Bonitz, Inc., an employee-owned company, is hiring a Project Specialist. This position provides professional-level team support for all projects and office operations, involving direct interface with customers and vendors.

Essential Duties

• Facilitate safety documents and information for the operation.
• Attend monthly safety meetings if assigned.
• Prioritize organizational needs regarding meetings, deadlines, and timeframes.
• Handle special projects to support the team, project, and office as assigned.
• Attend office meetings.
• Develop supporting materials.

Job Responsibilities

• Pre-Construction: Essential partner to Project Consultant and Project Manager during project life cycle: pre-project data processing, job set up, procurement, job specific accounting functions, change orders, and project close out.
• Aid in subcontractor setup and management (COI’s and Subcontract Agreements).
• Set up projects, purchase materials, job-specific accounting functions to include processing subcontractor and field associate payroll, billing projects, accounts receivable, collections assistance, and project closeouts.
• General administrative office duties including inventory and ordering of office supplies, greeting visitors, answering phones, opening and distributing mail, and other clerical tasks as needed.
• Handle Project Prequalification, LEED Documentation, Assist in completion Project Safety Documentation, Non-engineered and Nontechnical submittals, Manage project contracts, review for accuracy, note pertinent information, Gather necessary requested documents as required by the contract, Note insurance requirements / Order insurance / bonds, Construction Process small change orders based off takeoffs for awarded projects, Administer and maintain project records in Microsoft D365, Reviewing job changes to ensure they are applicable to our scope of work.
• Point of contact for facilitating essential team communication, filtering correspondence, sending out job specific forms (PCO, EXTRAS and any others), Follows up on open projects/tasks to ensure action items are completed within required timeframe, Attend project meetings.
• Minimal but possible travel for training, meetings at other Bonitz offices.

Qualifications

• Proficient in Microsoft Office 365, including Word, Outlook, Excel, Power Point.
• Operate general office equipment like a copy machine, fax machine, multi-line telephone system, and scanner.
• Minimum of 2 years of experience working in a business environment.
• Higher education is preferred but can be replaced by experience.
• Must be able to work independently, as well as a part of a team.
• Strong communication and organizational skills.
• Deadline driven and meets our core value of Urgency is Essential.
• Must be able to read, write, speak, and understand English.
• Bilingual in Spanish is a plus.
• Must be able to pass a background check, drug screen, and motor vehicle records check.

Safety Requirements

• Ensure that all safety training and certifications are up to date or scheduled.
• Stay compliant with all Bonitz safety policies to ensure a safe and efficient workplace.
• Must be committed to working safely while accomplishing all tasks.
• Participate in office safety inspections when asked.