Project Specialist

About the role

ACI is seeking a Project Specialist with an Active Secret Clearance to provide organizational support in the Arlington, VA / Washington DC area.

Responsibilities

• Data collection, processing, and analysis
• Manage flow of correspondence, classified and unclassified
• Produce, coordinate, and distribute of unclassified and classified documents
• Coordinate, distribute and maintain facsimile records
• Program and operate speed dial on fax machines
• Maintain the calendar for senior management program officials
• Keep senior management and staff members informed of relevant organizational events
• Distribute and track action items to appropriate program and departmental elements
• Review, screen, control, maintain records, and coordinate responses on incoming correspondence
• Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents
• Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines
• Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies
• Assist in preparing inter-agency meeting or conferences and setting up teleconferences and video conferences
• Coordinate training for personnel assigned
• Coordinate long distance travel for staff personnel assigned
• Assist with official visitor arrangements
• Oversee all office administrative functions
• Draft as needed and maintain administrative procedures such as contact lists and shared calendars
• Interface with other support services including internal and external organizational POCs

Requirements

• Strong proficiency in MS Word, Excel, Outlook, and PowerPoint
• Pleasant, tactful and professional attitude and appearance
• Excellent writing, editing, and proofreading skills
• U.S. Citizenship
• Active DoD Secret Security clearance preferred

Benefits

• Generous benefits package including health, dental, and disability insurance
• Paid time off
• 10 holidays
• Company provided life insurance
• 401K