Project Specialist

Responsibilities

• Support the project team by assisting leadership with a variety of administrative and coordination tasks.
• Maintain and monitor project files to ensure accuracy, completeness, and proper organization.
• Aid in the acquisition of permits by contacting municipalities to obtain required information and documentation.
• Collaborate with internal employees to ensure permit requirements and project documentation are aligned.
• Coordinate project activities to help ensure timelines, deliverables, and documentation are met.
• Communicate professionally with external customers to provide information, resolve questions, and support project needs.
• Afford assistance with job reconciliation activities to help ensure projects are properly documented and closed out.

Requirements

• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
• The benefits available for this temporary role may include the following: Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, Life Insurance (Voluntary Life & AD&D for the employee and dependents), Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).

Qualifications

• Experience communicating externally with customers in a professional and effective manner.
• Experience with job reconciliation and project close-out processes.
• Proficiency in the full Microsoft Office suite, including Word, Excel, Outlook, and related applications.
• Strong attention to detail with the ability to maintain accurate and complete project records.
• High level of organization and ability to manage multiple tasks and deadlines.
• Project coordination skills, including organizing information and supporting project workflows.
• Ability to perform efficiently under deadlines and changing conditions.
• Experience with Maximo or similar enterprise asset management systems.
• Experience with SAP or similar enterprise resource planning software.
• Comfort working in a small, growing office environment.
• Ability to interact with customers in both office and field settings.