Project Specialist 3

About the role

Location: Newton, NC - 100% onsite

Duration: 12 Months

Department: Project Management / Operations

Reports To: Project Manager / Program Manager

Responsibilities

• Provide administrative support to Project Managers and project teams
• Support internal departments with administrative tasks
• Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
• Schedule meetings, appointments, and manage calendars
• Assist with interview schedule arrangements and communications with internal recruiting agents
• Assist with project procurement – supporting full lifecycle from order entry to invoice resolution
• Track existing orders, provide updates and proactively resolve delays
• Communicate and coordinate with vendors and contractors
• Support budget tracking and expense reporting
• Assist with data entry, record-keeping, and database management
• Coordinate project meetings, prepare agendas, take minutes, and track action items
• Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
• Monitor project timelines and highlight potential risks or delays
• Communicate project updates to stakeholders as required
• Support compliance with company policies, procedures, and project standards
• Maintain project filing systems and ensure document version control
• Handle confidential information with professionalism
• Perform other administrative duties as assigned

Requirements

Diploma or Bachelor's degree in Business Administration, Project Management or a related field

Proven experience in an administrative or project support role

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)

Skills

• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Dynamic Collaboration
• Office Administrator
• Conflict Resolution
• Effective Time management
• Interpersonal skills

Qualifications

• ERP experience – SAP or similar
• Familiarity with basic accounting or HR support tasks
• Customer service experience
• Certification in Project Management (e.g., PMP, PMC, CAPM, PRINCE2 Foundation)
• Experience working