Project Office Manager

What You Will Be Doing

• Maintain online filing system - Procore
• Prepare, track, and log Requests for Information (RFIs)
• Manage submittals (review, track approvals, maintain logs)
• Cook up coordination with subcontractors, architects, and engineers
• Maintain project documentation and drawings
• Aid with project scheduling and reporting
• Ensure compliance with contract documents and specifications
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment
• Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries
• Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department
• Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis
• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees
• Cooks up coordination with asset distribution and tracking for assigned employee group or project
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner
• Orders office supplies, manages facility maintenance and office equipment repairs as necessary
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group

What We Are Looking For

• High School Diploma or GED required
• 3+ years administrative experience in construction industry required
• Advanced knowledge of construction industry and project business procedures
• Developing knowledge of subcontractor invoicing and accounts payable cost coding
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required
• Proven initiative, organization and self-prioritization required
• Friendly disposition and customer service attitude required
• Able to maintain strict confidentiality and discretion with company and personnel information
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred
• (US Only) Knowledge of union and certified payroll requirements and record keeping preferred

Benefits

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

Why work for us

• We are an EEO/ADA/Veterans employer
• Salary Min USD $30.00/Hr.
• Salary Max USD $40.00/Hr.