Project Manager, Space Planning

This is a full‑time, hybrid position (1.0 FTE, day shift, 8‑hour days) based at Stanford Health Care, 3430 W Bayshore Rd, Palo Alto, CA, within the Facilities Planning & Design business unit.

About the role

As a Space Planner within the Facilities Planning & Design (FPD) business unit at Stanford Health Care Facilities Services, you will play a critical role in shaping and optimizing the environments that support patient care, clinical operations, and administrative functions across the organization. Acting as both a strategic consultant and project manager, you'll partner with department leaders, clinicians, facilities teams, and executive stakeholders to evaluate space needs, analyze utilization, and develop creative solutions that align with operational goals, growth initiatives, and organizational priorities. This position requires a strong balance of analytical thinking, relationship management, and project coordination, as you'll be responsible for guiding space planning projects from initial request through implementation while navigating competing priorities and building consensus among diverse stakeholder groups.

The Facilities Planning & Design (FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission.

The Space Planner supports operations‑funded projects by evaluating space requests, preparing planning concepts and test fits, and producing deliverables that align with Stanford Health Care (SHC) space standards and Facilities Services graphic requirements. Working collaboratively with project leadership and stakeholders, the Space Planner develops compliant and actionable planning recommendations that consider departmental scope and capacity, while minimizing infrastructure impacts. The role ensures timely communication, accurate documentation, and coordination across departments to support safe, efficient, and standards‑driven test fits. This individual serves as a liaison between project teams, operational partners, and leadership, and demonstrates strong organizational and communication skills with a focus on delivering actionable, strategic solutions.

Responsibilities

• Assist with project scope definition and contribute to the development of planning assumptions and early budget considerations in alignment with user needs and SHC goals.
• Coordinate stakeholder communication, schedules, and deliverables; track action items and ensure timely follow‑up.
• Apply institutional requirements including California Building Code (CBC) and Americans with Disabilities Act (ADA) requirements to planning options.
• Support selection and coordination of furnishings, equipment, and finishes in collaboration with Interiors, Facilities Services, and user groups.
• Maintain complete, accurate, and auditable planning documentation; produce diagrams and presentation materials consistent with Facilities Services standards.
• Develop space programs, adjacency diagrams, blocking/stacking strategies, and multiple test‑fit options; revise and iterate layouts based on user feedback and operational input.
• Analyze space utilization and assess departmental impacts, operational constraints, and proposed migration or consolidation needs (P3 requirement: task‑level problem solving and defined‑scope decision making).
• Coordinate with multidisciplinary partners including Engineering, Construction, Interiors, and clinical operations to ensure that planning solutions are feasible, compliant, and aligned with project intent.

Qualifications

Education

• Bachelor’s degree in Architecture, Interior Architecture, Planning, or related field required.

Experience

• 7 years of professional experience, including 4+ years in space planning, corporate or healthcare planning.
• Exposure to Autodesk Revit/AutoCAD and computer‑aided facilities management/integrated workplace management system (CAFM/IWMS) tools.

Required Knowledge, Skills & Abilities

• Ability to interpret architectural drawings and translate programmatic and operational needs into layout options.
• Working knowledge of space programming and test‑fit development; familiarity with Autodesk Revit and AutoCAD for reviewing and coordinating plans.
• Proficiency with Bluebeam and the Microsoft Office Suite, including basic spreadsheet formulas in Excel.
• Effective written and verbal communication skills, including ability to prepare clear, executive‑ready Microsoft PowerPoint materials.
• Able to coordinate with engineers, contractors, clinical staff, and other stakeholders.
• Strong organizational skills with the ability to manage multiple concurrent requests and maintain audit‑ready records.
• Ability to analyze data and plan alternatives, making recommendations within established standards, guidelines, and precedents.

Pay

Base pay scale: generally starting at $57.53 – $76.22 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training. This pay scale is not a promise of a particular wage.