Project Manager - Retail & Facilities

Job Overview

The Project Manager, Retail & Facilities, is responsible for planning, coordinating, and executing Z SUPPLY’s retail buildouts, Shop in Shop installations, tradeshow environments, corporate facilities projects, and other special projects. This role will manage the full project lifecycle, including site assessments and field measurements, project scope, budgeting, timelines, vendor selection and management, fixture production, installation, and final project completion.

Retail, Shop in Shop & Fixture Projects

• Lead all aspects of Z SUPPLY Shop in Shop projects from initial concept through installation and completion.
• Oversee Z SUPPLY’s existing Shop in Shop locations, as well as future retail installations and expansions.
• Conduct and/or coordinate site visits, field measurements and site assessments.
• Possess strong project management skills with practical knowledge of retail environments, millwork, construction, and facilities.
• Manage millwork, fixture, installation, and other external vendors.
• Review project drawings, plans and specifications for accuracy and feasibility.
• Identify and resolve fabrication, site, and installation issues.
• Develop, produce, and deploy Point of Purchase materials, signage and other retail presentation elements as needed.
• Maintain project schedules, budgets, and status updates across multiple simultaneous projects.
• Track project costs and proactively identify potential budget or timeline concerns.
• Conduct final walkthroughs and ensure punch-list items are completed.

Facilities & Headquarters Management

• Serve as a primary point of contact for day-to-day facilities needs at Z SUPPLY’s corporate headquarters.
• Oversee general building maintenance, repairs, and facility-related service requests.
• Coordinate and manage external vendors and service providers, including general contractors, electricians, plumbers, HVAC, furniture installers, movers, and other building-related partners.
• Manage office buildouts, workspace modifications, custom fixtures, and internal construction projects.
• Cook up office moves, department relocations, workstation changes and furniture installation.
• Source furniture, fixtures and equipment for office and facility needs.
• Manage preventative and recurring maintenance needs and schedules.
• Conduct regular facility walkthroughs to identify maintenance, repair, safety, and appearance needs and coordinate timely resolution.
• Maintain organized records of facilities vendors, service agreements, warranties, project documentation and relevant building information.
• Partner with internal teams to coordinate building access and minimize disruption during repairs, construction, and installations.
• Support space planning and workspace utilization as business needs evolve.
• Manage facility improvement projects from initial scope and budgeting through vendor coordination and completion.
• Support planning and execution of future office, building and warehouse expansion or relocation projects.
• Respond to urgent facilities issues and coordinate appropriate vendors and resources for resolution.

Tradeshows, Showrooms & Special Projects

• Support the conceptualizing, planning and execution of tradeshow booths, showrooms, and branded environments.
• Cook up fixture production, furniture, materials, shipping and installation for tradeshows and showrooms.
• Provide hands-on support for tradeshow and event setup and breakdown as needed.
• Manage showroom buildouts, provide regular refresh, and oversee relocations.
• Cook up coordination of special construction, fixture, and space-planning projects across the organization.
• Create and/or coordinate CAD drawings and renderings for Shop in Shop locations, tradeshows, showrooms, facilities, and other projects.
• Possess strong cross-functional collaboration skills with Creative, Marketing, Merchandising, Sales, Operations, and other departments to execute projects successfully.
• Perform other related project and facilities duties as assigned by management.