Project Manager, Retail Construction & Tenant Delivery

About the role

Deer Valley East Village is the eastern Deer Valley ski resort base village located in Park City, Utah. The base village includes multiple ski lifts, eight hotels, ski‑in/ski‑out homesites, a walkable retail and commercial zone, and day‑skier parking and services. With approximately 180,000 SF of new retail and restaurant space that will be leased, designed, and fit out by third‑party tenants, Extell is seeking a seasoned retail construction professional to oversee construction, design coordination, permitting, and tenant coordination through turnover and opening readiness.

Responsibilities

• Work with tenants to identify qualified General Contractors and subcontractors; manage contractors to ensure work is completed on schedule, within budget, safely, and in accordance with approved documents and project standards.
• Manage tenant construction schedules and timelines against lease milestones and opening targets.
• Coordinate tenant and landlord construction activities to support timely build‑out completion.
• Review proposed tenant build‑outs with architects and engineers to confirm alignment with base‑building systems and project standards.
• Review architectural, MEP, structural, and specialty documents for completeness, constructability, lease compliance, and coordination with base‑building systems.
• Develop and review early budgets and estimates with General Contractors and subcontractors for various tenant fit‑outs.
• Maintain visibility into critical path items and schedule dependencies; identify potential schedule, cost, design, or construction issues early and coordinate recovery plans.
• Attend tenant construction progress meetings and field walks; document conditions, decisions, commitments, responsible parties, and schedule impacts.
• Coordinate tenant work with base‑building systems, utilities, life‑safety requirements, adjacent construction, and resort operations.
• Identify scope gaps and coordination issues with contractors and design teams.
• Review and verify contractor budgets; track project costs.
• Monitor RFIs, shop drawings, submittals, samples, and change requests to ensure timely review, coordination, and resolution.
• Manage the QA/QC process throughout all phases of tenant construction.
• Hold design teams and contractors accountable for base‑building RFIs, submittals, and required approvals.
• Identify construction risks, unresolved conflicts, and schedule impacts early; develop practical recovery plans and escalate issues as necessary to protect turnover and opening dates.
• Develop logistics and establish work rules to minimize construction impacts on operating hotels, residential buildings, and resort operations.
• Coordinate with tenant teams to begin work in buildings that are still under construction.
• Serve as day‑to‑day liaison between Extell’s leasing and development teams and tenant design teams and contractors.
• Track progress and manage short‑ and long‑term project milestones; maintain clear accountability for tenant obligations, required submissions, approvals, decisions, and critical milestones.
• Coordinate recurring tenant delivery and construction meetings; ensure action items are assigned, tracked, and followed through to resolution.
• Work with local agencies, design teams, and tenants to assure timely approvals and sign‑offs.
• Determine when inspections are required by specialty consultants (façade, acoustic, elevator, etc.) and track costs across multiple tenant projects concurrently.
• Review and negotiate changes in scope and cost; manage requisitions and work‑in‑place.
• Prepare concise project updates summarizing milestones, submittals, approvals, risks, decisions, open items, and next steps.
• Facilitate obtaining required permits with tenant fit‑out teams and local jurisdictions; track permit submissions, plan reviews, inspections, and outstanding approvals through resolution.
• Obtain Certificates of Occupancy and coordinate the administrative process required for issuance.
• Communicate and coordinate with local utility providers, tenant teams, and contractors to support timely utility decisions, connections, and activation.
• Coordinate with Extell leasing team on tenant design and construction‑related questions; review leases, construction exhibits, landlord work letters, tenant design criteria, and other governing documents.
• Develop and maintain tenant delivery requirement matrices, milestone schedules, action‑item logs, and other tracking tools from lease execution through opening.
• Verify that all insurance requirements are complete prior to commencement of tenant work.
• Confirm that all Extell requirements have been met prior to tenant turnover and opening; oversee tenant turnover and acceptance of completed spaces.
• Maintain tenant turnover and opening‑readiness checklists; coordinate inspections, punch‑list activities, commissioning support, and completion of outstanding closeout items.
• Track required closeout packages, warranties, operating manuals, certificates, approvals, and other documentation for turnover and opening.
• Obtain warranties for work that modifies base‑building systems (façade, roofing, mechanical, etc.).
• Coordinate tenant move‑in activities, deliveries, cleaning, access, and other activities necessary to support operational readiness.
• Escalate issues that could threaten occupancy, turnover, or scheduled opening dates; monitor financial closeout of all trades, including final lien waivers.
• Support post‑opening closeout and transition of applicable documentation to property operations.

Qualifications

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, Building Construction, Real Estate Development, Project Management, or a related field (required).
• 8+ years of project management experience in commercial, retail, restaurant, hospitality, mixed‑use, or residential construction.
• Significant experience with tenant fit‑outs, preferably in high‑end retail, restaurant, hospitality, or other commercial environments.
• Experience representing an owner, developer, or construction manager through tenant design, construction, turnover, and opening processes.
• Retail General Contractor experience strongly preferred, especially managing construction schedules, trade coordination, field execution, and closeout.
• Ability to interpret leases, construction exhibits, landlord work letters, scopes, drawings, specifications, schedules, and other technical documents.
• Proven ability to manage multiple tenant projects at different stages while maintaining clear schedule visibility and deadline accountability.
• Working knowledge of landlord and tenant responsibilities, construction sequencing, permitting, inspections, utilities, project closeout, and schedule dependencies affecting tenant opening dates.
• Experience tracking RFIs, submittals, approvals, change requests, punch lists, and turnover/opening requirements.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with Procore, Bluebeam Revu, AutoCAD, and/or Microsoft Project preferred.

Skills

• Leadership – command respect of tenants, design teams, contractors, consultants, and internal stakeholders.
• Critical Thinking – proactive problem solving; identify potential issues before they become critical.
• Schedule Management – drive accountability, identify schedule risks, develop recovery plans to protect opening dates.
• Communication – clear verbal and written communication; ability to promptly and appropriately escalate critical issues.
• Organization – highly organized with strong attention to detail; maintain clear project records across multiple concurrent projects.
• Collaboration – work effectively with tenants, consultants, contractors, operators, leasing, development, and other internal stakeholders.
• Follow‑Through – disciplined and persistent in tracking open items, approvals, decisions, and commitments through resolution.
• Ownership – represent the owner’s interests while maintaining strong working relationships with tenants and project partners.

Benefits

• Medical, Dental, and Vision Insurance
• Life and AD&D Insurance
• Short‑ and Long‑Term Disability
• 401(k) plan
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Opportunities for professional growth and advancement