Project Manager - Residential

Responsibilities

• Provide overall project leadership and project outcome accountability
• Review all design documents and become proficient in all trade disciplines and requirements in order to execute the project to a high-quality standard on time and in keeping with historical costs.
• Ensure all monthly AIA and associated compliance documentation processes are managed and tracked properly. Work with administrative project management team members to track, shepherd and be the first line approver of all subcontractors monthly AIA invoices and associated compliance documents including but not limited to:
• Making sure monthly Subcontractor AIA’s are received on time for review and approval and are billing in line with work-in-place
• Handling Prime Subcontractor Partial & Final Lien waivers ensuring they are received on time and review values and logic prior to sign-off
• Managing 2nd-Tier tracking matrices where applicable, reviewing list of 2nd-Tier vendors, contract values & paid-to-date
• Managing 2nd-Tier lien waivers where applicable, reviewing all 2nd-Tier vendor lien waivers for compliance
• Managing stored material documentation including location, photos & insurance
• Ensuring timely follow up on all missing documents in accordance with the monthly billing schedule
• Managing bidding and procurement processes including bid list development, take-offs and estimating, bid solicitation and leveling, descope meeting management and all other communication and tracking through to contractor award recommendation to Russo Leadership. Once subcontractor is awarded, review and negotiate contracts, work with Legal on terms and conditions & prepare scopes of work for all individual trades.
• Preparing and managing budgets from procurement through construction and final close-out including consistent management of all anticipated cost forecasting to project completion.
• Overall change management including soliciting and/or receiving change requests from subcontractors and vendors, first line entitlement review and overall cost analysis prior to Russo leadership recommendation. Ensure Procore records are maintained and kept current for all change events.
• Reviewing design documentation and shepherding value engineering solutions for cost reduction or to mitigate cost overruns.
• Overseeing construction superintendents, subcontractors, and vendors.
• Overseeing the permitting process. Keeping and updating permit log as well as digital copies of all permits.
• Responsible for creating and tracking project schedule, including two-week look-aheads.
• Managing construction administration processes including RFI’s, field changes & submittal/shop drawing tracking, distribution and review. Working with design consultants in timely responses and navigating solutions.
• Reviewing subcontractor COI for coverage limits and coverage period and requesting updates as required to maintain appropriate coverage throughout the project cycle. The initial COI will be requested by the Purchasing Agent.
• Communicating project status including critical path risks & opportunities to leadership and ownership as required.
• Conducting project startup and weekly subcontractor meetings. Keeping and distributing minutes from same.
• Procuring and tracking long lead items to avoid delays.
• Overseeing all field staff, in collaboration with Site Superintendent
• Preparing closeout binder for turnover to the property management team.
• Approving time sheets of all third-party inspectors and hourly subcontractors.
• Ensuring on-site compliance with safety and quality standards by conducting walkthroughs and collaborating with superintendents.

Requirements

• BS Degree in Construction management, Engineering or Equal
• 7-10 years of experience working as a Project Manager
• Possess a strong Civil Engineering background.
• Experience with multi-family wood frame development projects.
• Capable of leveling bids and providing submittals to A&E.
• Experience with preparing scopes of work for individual trades.
• Experience with Concrete footings and foundations.
• Extensive experience with Microsoft Project and Procore
• Work well within a team.