Project Manager - Procurement

Position Summary

The Procurement Project Manager facilitates key initiatives and projects across the Procurement Department. The position will be the lead coordinator working with IT, Procurement, Finance, all schools, and various other Central Office departments on the District's ongoing enhancements to purchasing through PeopleSoft. The Project Manager will also be responsible for the development, coordination of competitive solicitations as directed, contracts and negotiations, and other special projects as needed.

Minimum Qualifications

• Must possess and provide evidence of a bachelor's degree (BS/BA) from an accredited institution
• Three to five years' experience in project management required
• PMP or equivalent/higher certification preferred
• Proficiency in the Microsoft Office Suite required
• Possess a minimum of one year of management experience in Procurement or Finance and a minimum of five (5) years of experience in finance or procurement for an organization with responsibilities including a wide range of contracting principles, regulatory requirements and policies, work process improvements, data analysis, and leadership of cross-functional teams.

Essential Functions

• Manages Contracting Processes
• Establishes, reviews, and revises District contracting and purchasing policies and procedures
• Drives KPI improvements, such as reducing time-to-contract relating to competitive solicitations
• Establishes best practices and training related to procurement methods, purchasing, customer service, and contract negotiations
• Oversees and participates in contract modifications, negotiation of changes and exercising of options, investigation and resolution of contract delays
• Covers and participates in the work across departments to ensure expiring contracts are updated as needed
• Covers and participates in the coordination of required signatures on all contracts and approval
• Covers and participates in the coordination of contracts and bid information provided to the board
• Owns Informal and Competitive Solicitation Process
• Ensures contract and competitive solicitation compliance with contracting statutes, laws, rules, regulations, policies, and procedures
• Conducts the competitive solicitation processes by ensuring the solicitations are posted without errors and that evaluations, awards, and contracts are completed in a timely manner after submission
• Supports departments with obtaining quotes and working through issues that may arise regarding quantities, pricing, or shipping
• Executes general Project Management
• Assists in and oversees the development of procurement handbooks, training, and other instructional materials for internal and external constituents
• Manages in state and out of state travel requests
• Provides oversight of the Procurement Card process
• Completes other duties as assigned by supervisor