Project Manager II - Office of the Dean of Clinical Affairs

About the role

The Project Manager II supports the Office of the Dean of Clinical Affairs in advancing operational and strategic initiatives across clinical departments and the health system. This role coordinates cross-functional projects from planning through implementation by developing project plans, tracking milestones and deliverables, facilitating stakeholder engagement, and providing regular status updates. The Project Manager II supports workflow development, project governance, meeting coordination, risk identification, and follow-up activities to ensure initiatives progress efficiently and achieve intended outcomes.

Responsibilities

• Coordinates between Clinical Affairs leadership, departmental, and system stakeholders to advance initiatives from planning through implementation, ensuring alignment and timely execution.
• Develops and maintains knowledge of the medical school, its clinical departments, and related organizational units, including their structure, priorities, stakeholders, and operational needs, to support effective project execution and advancement of strategic initiatives.
• Plans, directs, and coordinates activities of designated project(s) to ensure that goals or objectives are accomplished within prescribed time frames; makes recommendations for future project phases or projects based on lessons learned.
• Communicates project initiatives and tasks clearly and regularly to team members and committee members. Confers with leadership to outline work plans and assign duties, responsibilities, and scope of authority.
• Responds to feedback and status reports from the project team and applicable committees and Directors to revise project tasks and/or timelines as necessary.
• Works with the project team to set meaningful performance objectives; sets specific performance goals and identifies measures for evaluating goal achievement.
• Communicates high expectations; links performance improvement and skill development to relevant personal and business goals; checks for understanding of and commitment to performance and development goals as well as follow-up activities.
• Seeks suggestions for improving performance; collaboratively creates development plans that include activities targeted to specific goals; leverages environmental supports and removes development barriers; advocates for individuals to higher levels of management to create development opportunities.
• Monitors progress toward project milestones to ensure metrics are met in a timely fashion and within prescribed budget, including consultants and outside vendors. Prepares project reports for management, clients, or regulatory agencies as required.
• Remains informed of changing applicable regulations which may affect project objectives, goals, progress, and/or timelines; alters project plan accordingly.
• Facilitates coordination of all elements that support project work (meetings, agendas, deliverables, etc.). Maintains and updates schedules and calendars. Provides logistical support as needed. Establishes work plans and staffing for each phase of the project.
• Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
• Initiates and maintains strategic relationships with stakeholders inside and outside the health system (e.g., physicians, cross-functional partners, payers, suppliers, community representatives) to advance clinical and business goals.
• Translates strategic priorities into operational reality by aligning communication, accountabilities, resource capabilities, internal processes, and ongoing measurement systems to ensure strategic priorities yield measurable and sustainable results.
• Actively maintains a broad awareness of the internal and external environment by accurately perceiving organizational, political, and social dynamics; proactively navigates the stakeholder environment to avoid unwanted or unproductive reactions and consequences.
• Constantly monitors the organization (inside and out) to stay abreast of political realities (hidden agendas, motives, informal power struggles, etc.) and assesses the views and positions of stakeholders on key issues.
• Performs other related duties.

Requirements

• Bachelor’s degree required; Master’s preferred.
• Minimum 5+ years of prior healthcare industry experience, preferably in project management, change management, healthcare delivery redesign or integration, or health policy reform.

Preferred Qualifications

• Experience working within an academic health system, with knowledge of clinical department administration and faculty affairs.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Copilot) and project management software.

About the Employer

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare.

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, over 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex healthcare challenges of our time—discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it.

Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive healthcare solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers.

Mount Sinai is consistently ranked by U.S. News & World Report’s Best Hospitals, receiving high "Honor Roll" status, and is highly ranked in specialties such as Geriatrics, Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges.

Pay

The salary range for this role is $86,111.90 - $152,169.32 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range does not include bonuses, incentive pay, differential pay, or other forms of compensation or benefits.