Project Manager II – Capital Projects

About the role

In this role, you’ll lead projects that do more than change buildings and infrastructure—they improve how people move through their communities every day. From upgraded bus stops and passenger facilities to new transit centers, stations, park-and-ride facilities, and operating and maintenance facilities, you’ll help turn ideas and investments into projects that serve riders, employees, and the region for years to come. You’ll take ownership of assigned capital projects from initiation through design, construction, and closeout, bringing together teams, consultants, contractors, and stakeholders to keep projects moving and deliver results. The work requires balancing scope, schedule, budget, quality, safety, and operational needs while navigating the challenges that come with complex public infrastructure projects.

Responsibilities

• Develop and manage project implementation plans including work breakdown structure, schedule, resources, cost estimates, contingencies, forecasts, key performance indicators, and risks.
• Research, document, and refine project scope, business case, and requirements.
• Communicate project status, risks, costs, issues, and recommended actions succinctly to project stakeholders and agency leaders and adjust plans as necessary to accomplish project objectives.
• Coordinate and facilitate project teams consisting of appropriate internal stakeholders, contractors, consultants, and external agencies.
• Establish clear expectations, facilitate cooperation, support accountability, and communicate project requirements.
• Influence stakeholders and build alignment while escalating major decisions and issues to the appropriate level.
• Support fiscal and budget management for assigned projects.
• Monitor commitments, expenditures, forecasts, and variances; review invoices and project costs; and support contracts, purchase orders, task orders, and change orders in accordance with agency policies and procedures.
• Make minor project decisions independently and surface major decisions or material cost impacts to stakeholders.
• Support procurement and manage vendor and consultant relationships with appropriate support.
• Coordinate scopes of work, procurement activities, consultant and contractor deliverables, and performance.
• Monitor vendor activity and address routine issues to support successful project delivery.
• Prepare short-term plans as projects progress.
• Identify, assess, track, and mitigate project risks; identify and communicate changes to scope, schedule, cost, and resources; and develop plans to mitigate construction impacts on transit service, traffic flow, local communities, and agency employees.
• Complete projects in a professional manner meeting approved scope, budget, schedule, quality, and safety requirements.
• Track and report key performance indicators, support project turnover and closeout, and prepare end-of-project documentation and reports.
• Coordinate regulatory and stakeholder requirements, including applicable federal, state, and local requirements for right-of-way, environmental impacts, design/build, permitting, workplace safety, public involvement, and other project approvals.

Requirements

Minimum Qualifications

• High school diploma or GED plus three or more years of related work experience in project planning, management, and execution.
• Experience coordinating project work, schedules, budgets, stakeholders, vendors, consultants, or contractors.
• Experience communicating project status, risks, costs, issues, or performance information to a variety of audiences.
• An equivalent combination of education and experience to successfully perform the job duties is also accepted.

Preferred Skills And Knowledge

• Three or more years of related project management experience.
• Experience working in government or the public sector.
• Project Management Institute (PMI) certification.
• Experience independently managing vendors/consultants.
• Experience supporting or managing capital projects valued over $1 million.
• Experience working in the public sector and/or planning and construction of transit and transportation infrastructure.

Knowledge Requirements

• Project management frameworks, practices, and project planning and execution.
• Universal Design principles and practices.
• Project management technology tools and common business technology.
• Fiscal and accounting standards and common budgetary practices.
• Business communication practices, including communicating risks, costs, status, and project performance.

Skill Requirements

• Fostering an inclusive workplace by valuing and leveraging diversity, equity, and inclusion to uphold Community Transit’s Core Values and achieve the organization’s vision and mission.
• Inspiring and fostering team commitment, pride, and trust.
• Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity, and respect.
• Project planning and management.
• Business acumen and understanding of project objectives, costs, schedules, and operational impacts.
• Analyzing and interpreting data to support project decisions and identify, track, and report key performance indicators.
• Strong interpersonal, verbal, and written communication with the ability to communicate succinctly with a variety of audiences about project status, risks, costs, and issues.
• Facilitating and coordinating project teams and working effectively with internal stakeholders, consultants, contractors, and external partners.
• Influencing stakeholders and building cooperation to support project objectives.
• Time management, organization, and adjusting to changing priorities.
• Public speaking and presenting project information to project teams, stakeholders, and agency leaders.
• Coordinating and effectively working cross-functionally.
• Decision-making and problem-solving, including the ability to make routine project decisions independently and appropriately escalate significant issues.
• Risk assessment and mitigation.
• Budget and fiscal management, including monitoring project costs, expenditures, forecasts, and variances.
• Vendor and consultant coordination, including supporting procurement activities and monitoring vendor performance.
• Change management and the ability to adapt project plans in response to changing requirements, risks, or conditions.
• Proficiency with project management technology tools and Microsoft Office applications.

Working Conditions

Work is performed both indoors in an office environment, and outdoors in varying weather conditions. Requires the ability to operate standard office equipment and keyboards. Must have the ability to move throughout the building, between buildings, and to field locations. You may be exposed to automotive fumes, odors, dusts, and may need to complete tasks in noisy environments. Lifting and carrying of supplies and equipment up to 30 pounds will be required occasionally.