Project Manager I-Medical Education

Responsibilities

• Manage operational aspects of governance structures (committees, subcommittees, working groups)
• Cook up meeting schedules, agendas, and materials in partnership with leadership
• Document decisions and action items; ensure timely follow-through
• Track governance-related actions and ensure completion
• Manage day-to-day execution of projects and operational initiatives aligned with departmental priorities
• Develop and maintain project plans, timelines, and workflows
• Maintain progress, enforce deadlines, and ensure initiatives move from planning through execution
• Cross-functional activities and provide regular status updates on progress, risks, and outcomes
• Support implementation of strategic priorities defined by the Associate Dean for UME Affairs
• Translate strategic goals into actionable plans, timelines, and deliverables
• Track progress and report on initiative status, including risks and dependencies
• Identify and address implementation challenges to maintain momentum
• Process Management & Continuous Improvement
• Develop and maintain workflows to support efficient execution of strategic initiatives
• Identify process inefficiencies within specific initiatives and recommend improvements to enhance effectiveness and outcomes
• Standardize processes and documentation to ensure consistency and sustainability across projects and initiatives
• Stakeholder Coordination & Communication
• Coordinate across faculty, administration, and staff to support alignment and execution
• Facilitate clear communication regarding timelines, deliverables, and expectations
• Reporting & Project Tracking
• Maintain tracking tools, dashboards, and reports
• Provide timely updates on project and governance activity to support leadership visibility

Qualifications

• Bachelor's degree required
• 3-5+ years of relevant experience in project management, operations, or program coordination in a complex organizational environment
• Demonstrated ability to manage multiple projects simultaneously and drive execution with minimal oversight
• Strong track record of follow-through and delivering results in deadline-driven environment

Preferred Qualifications

• Master's degree preferred in higher education administration, public administration, organizational development, or a related field
• Experience supporting or managing governance structures (e.g., committees, councils, or cross-functional working groups)
• Experience in higher education, academic medicine, or similarly complex organizations
• Project Management Professional (PMP) certification or equivalent preferred