Project Manager I

About the role

The Pulmonary, Allergy, Critical Care, and Sleep Medicine Division comprises approximately 70 clinical staff and over 100 research staff working across locations including Bridgeside Point, Biomedical Science Tower (BST), and UPMC Hospitals (Presbyterian, Shadyside, East, Jameson, and Mercy). The division delivers world‑class inpatient services at five hospitals and handles over 70,000 outpatient visits annually, with a major research mission focused on basic, clinical, and translational research of the lung, microbiome, COVID‑19, sleep medicine, and allergy and immunology. The Project Manager will support the operational management of a large, multi‑institution federally funded research program.

Responsibilities

• Oversees all aspects of planning, design, and execution of assigned small, routine projects; coordinates with project stakeholders to define project scope, goals, and deliverables.
• Assists in timeline development, ensures adherence to timeframes, and adjusts project deliverables to avoid issues.
• Performs budgetary functions and administrative tasks.
• Assists with external consultant and vendor selection, negotiation, and management.
• Maintains the program schedule and deliverable tracker; monitors deadlines and flags risks to the PI.
• Coordinates partner‑site logistics, schedules meetings, captures and follows up on action items.
• Supports budget and subaward monitoring and vendor/payment processing with the research administration office and other relevant university offices.
• Assists in preparing quarterly and annual sponsor reports; maintains accurate records and files.
• Supports compliance and regulatory documentation (COI, MTAs, biosafety, export control), program communications, and scientific and non‑scientific write‑ups as requested by the PI.

Requirements

• Minimum education: Bachelor’s degree.
• Minimum experience: No experience required; a combination of education and relevant experience will be considered in lieu of the education and/or experience requirement.
• Assignment category: Full‑time regular.
• Job classification: Staff, Project Manager I.
• Job family: Administrative Support; sub‑family: Program & Project Management.
• Campus: Pittsburgh.

Schedule

• Work schedule: Monday‑Friday, 8:30 am – 5:00 pm.
• Work arrangement: On‑campus (teams that work on campus, in an office, or in a lab).