Project Manager, Elevated Experiences

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next-generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

About the role

Insomniac is seeking a Project Manager, Elevated Experiences to support the planning, organization, and execution of VIP across multiple festivals and events. This role reports directly to the Director of Elevated Experiences.

Responsibilities

• Manage all furniture rentals for Elevated Experiences, including sourcing, ordering, delivery timelines, on-site placement, and returns.
• Oversee the accurate completion of Warehouse Pull Sheets to ensure inventory is prepped, pulled, and accounted for ahead of show.
• Own the All-Info document, ensuring all details are current, organized, and shared cross-departmentally.
• Oversee and maintain the department’s Purchase Tracker, ensuring spend is logged, accurate, and aligned with budget expectations.
• Assist with site advancing, including mapping needs, vendor coordination, signage plans, and on-site build requirements.
• Support credential advancing, including ticketing needs, access levels, and department credential summaries.
• Collaborate closely with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule.
• Provide on-site managerial support during load-in, show days, and load-out, ensuring operational flow and guest experience standards are upheld.
• Help improve processes, workflows, and documentation to strengthen team organization and show-to-show consistency.

Requirements

• Proven experience in project management for live events, hospitality, or experiential activations.
• Strong organizational, time-management, and multitasking skills with the ability to manage multiple shows at once.
• Excellent communicator with strong interpersonal skills and the ability to work cross-functionally.
• Detail-oriented, proactive, and able to troubleshoot in high-pressure, fast-changing environments.
• Proficiency in Google Suite and Microsoft Office, especially Sheets/Excel.
• Willingness to travel and work evenings, weekends, and holidays as required for event schedules.
• Highly adaptable to change and adjustments of schedule.

Work Environment

• Must be able to tolerate loud noise levels & busy environments.
• May work in drastic temperature climates.
• Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines.
• On-site work may include long periods of standing, walking, or assisting with light physical tasks during load-in, show days, and load-out.
• Must be comfortable navigating a dynamic production environment with tight deadlines, evolving priorities, and cross-functional coordination.

Pay

Hiring salary range: $70,304.00 - $80,000.00 USD.