Project Manager, Defense Manufacturing Program Office

We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. No job title heading. No Job ID etc. Remove boilerplate. We need to parse the posting. Content: Overview: Oak Ridge National Laboratory (ORNL) is seeking a Project Management Associate to support the Defense Manufacturing Program Office (DMPO) within the National Security Sciences Directorate (NSSD). This position provides programmatic and operational support to Program Managers executing a diverse portfolio of applied research and development programs in advanced manufacturing. The selected candidate will work under general supervision of the Project and Portfolio Manager, with day-to-day tasking aligned to Program Managers, to support execution of program priorities. This role will focus on program financial tracking, federal sponsor reporting, and procurement coordination, ensuring that programs are effectively managed within cost, schedule, and compliance constraints. The position plays a key role in supporting Program Managers in tracking program costs, preparing and delivering financial reports to sponsors, and coordinating procurements necessary for project execution. This includes working across ORNL systems and organizations to ensure accurate financial data, timely acquisition of resources, and alignment with DOE and national security program requirements. That's about the role. Major Duties/Responsibilities: list bullet points. We need to extract duties: - Program Financial Management & Sponsor Reporting - Track program and project financials across a multi-project portfolio - Maintain budgets, forecasts, and burn rate analyses - Prepare sponsor-facing financial reports and briefings - Ensure reporting aligns with contractual and sponsor requirements - Organizes, plans, and develops common procedure for budget activity leads to follow during the Lab’s planning and budgeting process. - Develops and analyzes financial forecasts and trends; evaluates financial status of budgets; issues summary reports; makes recommendations for corrective actions if necessary - Monitoring federal strategic partnership projects (SPP) financial status to ensure projects are within budget - Federal Project Reporting & Compliance - Prepare and coordinate federal reporting deliverables (monthly, quarterly, annually) - Ensure accuracy and timeliness of submissions - Support audits, reviews, and compliance tracking - Procurement & Acquisition Coordination - Coordinate procurements, requisitions, and vendor interactions - Track procurement status and align with project schedules - Ensure compliance with ORNL and federal acquisition requirements - Program Execution Support - Support program deliverables, reporting, and meeting coordination - Ensure alignment between financials, procurement, and technical work - Perform ad-hoc activities as directed by the DMPO staff - Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. - Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success - Perform high risk property reviews, identifying strategic materials and equipment. Reviews would include technical write-ups and destruction plans We need to decide which sections to include: About the role (overview), Responsibilities (duties), Requirements (basic qualifications), Qualifications (preferred qualifications), Skills (maybe from qualifications), Benefits (none given), Pay (none), Schedule (none). So we will include About the role, Responsibilities, Requirements (basic qualifications), Qualifications (preferred qualifications). Possibly Skills could be derived but we can combine with qualifications. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Include a section ONLY when posting has real, specific content for it. So we will include About the role, Responsibilities, Requirements, Qualifications. No Skills separate unless we want to extract skills from qualifications; but we could put skills under Qualifications or separate if we have content. The posting includes "Basic Qualifications" and "Preferred Qualifications". Those can map to Requirements and Qualifications. Skills could be derived from qualifications but we might not need separate Skills section. We'll not create empty sections. We need to preserve all substantive information, not invent or summarize away detail. So we need to include all bullet points exactly as given? We can keep them as list items. Should we keep the heading text like "Program Financial Management & Sponsor Reporting"? Those are subheadings within duties; we could keep them as or maybe as part of list items? The instruction: Use

• for any list of duties/requirements/benefits. So we can have a top-level
  for duties, and within each
  • we can include the subheading text maybe as part of the item. But we might lose structure if we flatten. However we can embed subheadings as inside
  • . That's acceptable. We must not repeat job title as heading. Not include Job ID etc. We need to remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip lines like "ORNL is an equal opportunity employer..." etc. Also "We accept Word..." etc. Also "If you have trouble applying..." etc. Also "UT-Battelle is an E-Verify employer." Also "Visa Sponsorship: Visa sponsorship is not available for this position." Also "This position will remain open for a minimum of 5 days..." etc. Also "Special Requirements Q and SCI Clearance: ..." That's substantive? It's a requirement about clearance. Should we keep? It's a special requirement. Could be part of Requirements or Qualifications. It's specific content. We should keep it. The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. So we need to include that clearance requirement. Also visa sponsorship not available is substantive. Also the acceptance of file types etc is application instruction; we should drop that. Also "If you have trouble applying..." drop. Also EEO statements drop. Thus we need to include special requirements (clearance, visa). Also maybe "This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program." That's substantive. We'll include that under Requirements or maybe a separate section "Special Requirements". But we only have allowed headings list; we could put under Requirements or Qualifications. Since it's a requirement, we can include under Requirements. Now we need to format. We'll output:

    About the role

    Oak Ridge National Laboratory (ORNL) is seeking a Project Management Associate to support the Defense Manufacturing Program Office (DMPO) within the National Security Sciences Directorate (NSSD). This position provides programmatic and operational support to Program Managers executing a diverse portfolio of applied research and development programs in advanced manufacturing. The selected candidate will work under general supervision of the Project and Portfolio Manager, with day-to-day tasking aligned to Program Managers, to support execution of program priorities. This role will focus on program financial tracking, federal sponsor reporting, and procurement coordination, ensuring that programs are effectively managed within cost, schedule, and compliance constraints. The position plays a key role in supporting Program Managers in tracking program costs, preparing and delivering financial reports to sponsors, and coordinating procurements necessary for project execution. This includes working across ORNL systems and organizations to ensure accurate financial data, timely acquisition of resources, and alignment with DOE and national security program requirements.

    Responsibilities

    • Program Financial Management & Sponsor Reporting
      • Track program and project financials across a multi-project portfolio
      • Maintain budgets, forecasts, and burn rate analyses
      • Prepare sponsor-facing financial reports and briefings
      • Ensure reporting aligns with contractual and sponsor requirements
      • Organizes, plans, and develops common procedure for budget activity leads to follow during the Lab’s planning and budgeting process.
      • Develops and analyzes financial forecasts and trends; evaluates financial status of budgets; issues summary reports; makes recommendations for corrective actions if necessary
      • Monitoring federal strategic partnership projects (SPP) financial status to ensure projects are within budget
    • Federal Project Reporting & Compliance
      • Prepare and coordinate federal reporting deliverables (monthly, quarterly, annually)
      • Ensure accuracy and timeliness of submissions
      • Support audits, reviews, and compliance tracking
    • Procurement & Acquisition Coordination
      • Coordinate procurements, requisitions, and vendor interactions
      • Track procurement status and align with project schedules
      • Ensure compliance with ORNL and federal acquisition requirements
    • Program Execution Support
      • Support program deliverables, reporting, and meeting coordination
      • Ensure alignment between financials, procurement, and technical work
      • Perform ad-hoc activities as directed by the DMPO staff
      • Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service.
      • Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success
      • Perform high risk property reviews, identifying strategic materials and equipment. Reviews would include technical write-ups and destruction plans

    Requirements

    • A BS/BA degree and 5-7 years of relevant financial, contracts administration, procurement, project support, or related experience
    • Experience in financial management and procurement
    • Practical experience in utilizing software used at ORNL such as SAP, Ariba-SAP, Business Intelligence
    • The candidate must possess the ability to function in a fast-paced environment requiring a high degree of accuracy
    • Must be customer service oriented with the ability to communicate effectively with a diverse laboratory population
    • Excellent attention to detail and well-developed written and oral communication skills
    • Requires proficiency in PC Microsoft Office, word processing, spreadsheets, and databases, such as Excel, Access, Adobe Acrobat and Word
    • Must possess the ability and willingness to work effectively as a member of a team, as well as independently, as required
    • Proficient at PowerBI and Advanced Excel (PowerPivot, PowerQuery)
    • This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.
    • Visa sponsorship is not available for this position.

    Qualifications

    • Experience in ORNL or federal R&D environment
    • Experience supporting sponsor reporting (DOE/DOD)
    • Previous experience with similar projects
    • Understanding of project controls best practices regarding scope, time, cost, and risk
    • Be open to new ideas and developing new processes as needed to meet mission needs and improve efficiency.
    • Assist other projects in an ad-hoc role as-needed to fill in gaps
    • Understanding of Federal Strategic Partnership Projects and associated funding documents
    We should not include Benefits, Pay, Schedule sections as they are not present. Check for any duplicated lines: we removed boilerplate. Check that we preserved all substantive info: overview, duties, basic qualifications, preferred qualifications, special requirements (clearance, visa). Did we miss any? The posting also had "Perform high risk property reviews, identifying