Project Manager, Defense Manufacturing Program Office

Major Duties/Responsibilities

• Track program and project financials across a multi-project portfolio
• Maintain budgets, forecasts, and burn rate analyses
• Prepare sponsor-facing financial reports and briefings
• Ensure reporting aligns with contractual and sponsor requirements
• Organizes, plans, and develops common procedures for budget activity leads during the Lab’s planning and budgeting process
• Develops and analyzes financial forecasts and trends; evaluates financial status of budgets; issues summary reports; makes recommendations for corrective actions if necessary
• Monitor federal strategic partnership projects (SPP) financial status to ensure projects are within budget
• Prepare and coordinate federal reporting deliverables (monthly, quarterly, annually)
• Ensure accuracy and timeliness of submissions
• Support audits, reviews, and compliance tracking
• Career support procurements, requisitions, and vendor interactions
• Track procurement status and align with project schedules
• Ensure compliance with ORNL and federal acquisition requirements
• Support program deliverables, reporting, and meeting coordination
• Ensure alignment between financials, procurement, and technical work
• Perform ad-hoc activities as directed by the DMPO staff
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success
• Perform high risk property reviews, identifying strategic materials and equipment. Reviews would include technical write-ups and destruction plans

Basic Qualifications

• A BS/BA degree and 5-7 years of relevant financial, contracts administration, procurement, project support, or related experience
• Experience in financial management and procurement
• Practical experience in utilizing software used at ORNL such as SAP, Ariba-SAP, Business Intelligence
• The candidate must possess the ability to function in a fast-paced environment requiring a high degree of accuracy
• Must be customer service oriented with the ability to communicate effectively with a diverse laboratory population
• Excellent attention to detail and well-developed written and oral communication skills
• Requires proficiency in PC Microsoft Office, word processing, spreadsheets, and databases, such as Excel, Access, Adobe Acrobat and Word
• Must possess the ability and willingness to work effectively as a member of a team, as well as independently, as required
• Proficient at PowerBI and Advanced Excel (PowerPivot, PowerQuery)

Preferred Qualifications

• Experience in ORNL or federal R&D environment
• Experience supporting sponsor reporting (DOE/DOD)
• Previous experience with similar projects
• Understanding of project controls best practices regarding scope, time, cost, and risk
• Be open to new ideas and developing new processes as needed to meet mission needs and improve efficiency. Assist other projects in an ad-hoc role as-needed to fill in gaps
• Understanding of Federal Strategic Partnership Projects and associated funding documents

Special Requirements

• Q and SCI Clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.
• Visa Sponsorship: Visa sponsorship is not available for this position.