Project Manager - Conversion Admin

About the role

Vernovis is a Total Talent Solutions company that specializes in Technology, Cybersecurity, Finance & Accounting functions. At Vernovis, we help these professionals achieve their career goals, matching them with innovative projects and dynamic direct hire opportunities in Ohio and across the Midwest. Come join us: Vernovis is looking for a Project Manager who will act as a Conversion Administrator who has experience supporting complex, cross-functional projects, managing timelines and deliverables, coordinating stakeholders and vendors, and keeping multiple workstreams organized. Strong communication, problem-solving, and follow-through are essential, along with the ability to work independently, manage competing priorities, and remain hands-on throughout the project lifecycle. Experience with bank acquisitions, operational conversions, or system implementations is highly preferred, as is flexibility to travel and support critical go-live activities.

Responsibilities

• Provide conversion administration for operational acquisitions, driving cross-functional project teams to achieve high-quality results through all phases of project delivery (initiating, planning, executing, and closing)
• Monitor and manage project scope, time, cost and quality objectives throughout project lifecycles
• Travel as a regular and essential job function; attend meetings, visit business locations, support team or client needs, and participate in other work-related activities
• Administration and oversight of internal and external project team resources, including vendors, consultants and other third parties
• Work closely with key stakeholders to ensure alignment on business requirements
• Maintenance of comprehensive project documentation and retention (project plans, issues logs, risk registers, stakeholder registers, post conversion task list tracking, Go Live playbook, test script documentation, etc.)
• Active management of project risks, issues, corrective action, change control, status reporting, and process improvement plans
• Facilitation, coordination, and recording minutes of workstream meetings to ensure a successful conversion; capture key discussion points, document assigned tasks and action items, and track follow-up through completion
• Additional meeting coordination as assigned or requested
• Coordination of accommodations (meals, food orders, delivery timing, meeting room setup, etc)
• Additional duties and responsibilities as assigned

Requirements

• Minimum of five (5) years' experience managing projects in a mid- to large scale corporate environment

Qualifications

• Bachelor's degree or equivalent work experience in finance, project, program management, etc.
• Advanced understanding of project management methodologies, PMBOK and other industry related materials
• PMP Preferred

Skills

• Knowledge of project management methodologies, tools and techniques (e.g., PMI PMBOK, PMP training, Agile, SDLC, etc.)
• Experience in administration of complex, cross-functional project teams with a deep commitment to effective collaboration across all stakeholder groups
• Experience in administration of consultants, external business partners, and vendors
• Excellent interpersonal skills, including the ability to effectively manage conflict
• Excellent written and verbal communication skills, including strong meeting facilitation skills
• Proficiency using standard office automation tools, e.g., Microsoft Word, Excel, PowerPoint, etc.
• Proven experience with project management tools (Trello, Asana, Monday, Workfront, Jira)
• Proven ability to meet tight deadlines and manage competing priorities