Project Manager Consultant, DCP - 26226

Responsibilities

• Maintains a comprehensive tracker of every procurement item within the team’s portfolio.
• Organizes and leads weekly check-in meetings to ensure progress is made on each pending item and a strategy is established for each active contract.
• Develops implementation and project plans for new procurements; customizes schedules and SLAs for distribution by the procurement team.
• Works across the procurement team to ensure the timely and accurate compilation and submission of documentation to the cost price analysis, vendor investigation, and registration teams.
• Actively monitors, tracks, and communicates the submission and approval status of contract actions.
• Schedules weekly / biweekly / monthly review meetings of active contracts and upcoming solicitations with client offices and schools to ensure proactive planning and execution of division-wide procurement strategy.
• Takes and disseminates notes and next steps.
• Ensures the procurement team has developed materials for meetings with NYCPS senior leadership to discuss contract actions prior to the public posting of contract agendas; attends these meetings to obtain action items and ensures follow-ups are addressed.
• Coordinates the creation of talking points on each contract item proposed to Panel for the Chief Procurement Officer; manages across to ensure completion.
• Coordinates, reviews, and submits any procurement team responses to contract-related inquiries received from Panel and COC members and other interested parties.
• Provides project coordination and technical assistance to other teams within DCP and other offices to ensure successful policy implementation and programmatic initiatives.
• Supports strong, productive working relationships with client offices and schools to ensure effective, cohesive, and consistent policy implementation and protocols.
• Ensures that process development and communications are aligned and cohesive by working with the other project managers in the other procurement units on the development of standard operating procedures, training, and resources.
• Prepares briefs and memos for leadership, providing recommendations on how to create efficiencies in the procurement processes to improve cycle times of procurements and outcomes.
• Reviews and relays contract status information to appropriate parties, utilizing the division’s contracts systems as well as PASSPort and other relevant systems.
• Produces reports on various attributes of the procurement items in the portfolio and develops summaries for leadership review and action.

Qualifications

• Self-starter with a sense of urgency who can adapt to changing priorities and work effectively in a fast-paced environment.
• Able to work under pressure and to meet deadlines consistently, which requires evening hours on posting deadlines, Panel days, and as needed.
• Ability to collaborate on a team and with a diverse set of stakeholders.
• Strong interpersonal skills in dealing with education and non-education personnel, internal and external to NYCPS.
• Demonstrated strong project and event management skills.
• Organizational skills, with a high attention to detail.
• Excellent verbal and written communication and presentation skills.
• Proficiency in Microsoft Office suite, including 365 and especially Word, Excel, Access, and PowerPoint.
• Attention to detail and able to follow-through.
• Time management skills, especially when handling multiple high-priority projects simultaneously.
• Excellent problem solving and analytical skills, especially with data analysis.
• Experience with technology and process redesign initiatives, from definition through implementation and change management.